HR Associate - Bab Alhawa Office

VACANCY REFERENCE: HRA-BA-015

JOB SUMMARY

JOB PURPOSE:

The job purpose of an HR Associate is to support the human resources functions within Islamic relief. he assists with recruitment, employee relations, benefits administration, and general HR administration. Their role is to ensure smooth HR operations, maintain employee records, handle confidential information, and help implement HR policies and initiatives. They provide assistance to employees, help resolve conflicts, and ensure compliance with labor laws. Overall, HR Associates play a crucial role in supporting the HR team and maintaining a positive work environment.

FUNCTIONAL RESPONSIBILITIES & TASKS:

• Draft vacancy announcements based on Islamic Relief formats for approved recruitments and placing vacancy announcements.
• Schedule job interviews with candidates in accordance with Islamic Relief procedure.
• Work closely with the HR officer to coordinate recruitment processes, and ensure that candidate selection processes are in accordance with Islamic Relief's policies and procedures for Syria with a focus on transparency, fairness, and recruitment based on merit.
• Maintain accurately, updated, and confidential personnel and recruitment files and trackers.
• Review and monitor the status of all national staff employment contracts in the office.
• Prepare all new and revised staff contracts, offer letters, salary offer sheets, and personal declarations.
• Lead new staff induction processes ensuring that all new staff is introduced to Islamic Relief's policies and procedures and that they are re-oriented periodically.
• Support the tracking of employee time sheets and review leave/vacation balances.
• Work closely with the HR officer to Prepare the monthly payroll and payments.
• Work closely with the HR officer to implement annual, mid-year, and probationary performance review processes.
• Ensure that all staff departing Islamic Relief completes a full and documented handover and that exit interviews are conducted.
• Any other related tasks as requested by Supervisor.

Knowledge, Experience, and Qualifications

• University degree in human resources, Business Administration or related study.
• 2 years of experience as an HR with NGO.
• Knowledge and understanding of protection, GBV, and PSEA
• Effective HR administration and people management skills.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.

Language

• fluent in English & fluent in Arabic (written and spoken are a must).

IT skills

• Very Good computer skills.
• Proficiency in the internet and search tools.
• Proficiency in MS office (Excel and word are a must)

Personal Attributes:

• The incumbent must also demonstrate the following personal attributes:
• Be honest and trustworthy.
• Be respectful and flexible.
• Possess cultural awareness and sensitivity and demonstrate sound work ethics.

How to apply

Application procedure:

• If you are reliable, service-minded, discreet, dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by completing the application form from the following link before the closing date.
• Interested applicants that possess the personal specifications mentioned above may apply by completing the job application on the following link before 22th June 2023 at 5:00 pm. before the closing date.
• Please complete all the fields in the application link and submit it before the deadline, as any incomplete or late application will be refused.
• Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants, and to select candidates who will attend a job interview from among the applicants by those standards.