JOB PURPOSE:
The MEAL Coordinator is responsible in establishing and managing the MEAL system that will allow the Country Office to effectively and efficiently implement appropriate projects and that lessons are captured and shared to inform implementation of current projects and future programs.
S/he will support the Programme Department in facilitating the periodic planning and reporting processes of the Country Office, spearhead on building capacities of staff on monitoring, evaluation and accountability.
S/he will inform the Country Office on the extent to which assistance are making changes on the lives of target population, provide evidence-based knowledge on the positive and/or negative results of assistance on the communities, and share regular, timely and context-specific feedback from staff, partners and communities. The feedback signals areas where strategic attention is required.
When delegated, s/he represents IRW to a range of external actors, including beneficiaries and other key stakeholders such as local/provincial/national governmental authorities, UN agencies, peer organizations, NGOs, CSOs and the private sector.
REPORTING TO: Head of Mission
STAFF REPORTING: MEAL Officer
I) KEY OBJECTIVE
To establish and manage the MEAL system that enhances the quality and accountability of IRW’s work following the organization’s standards, principles and guidelines as well as donor requirements.
II) KEY ROLES/RESPONSIBILITIES
The post holder will establish, maintain and manage a comprehensive and effective MEAL system for all programmes/projects that reflects IRW’s values and standards; ensure that the organization delivers on all internal and external MEAL requirements in a timely manner; establish a system for organizational learning; facilitates the country planning process; lend support in programme development; and provide technical support to MEAL colleagues and programmes/projects implementers as well as capacity building opportunities.
This will involve working closely with Programme / Area Coordinators and officers and other field staff to ensure delivery of these commitments. The MEAL Coordinator will work under the direct supervision and guidance of the Head of Mission.
When delegated, the post holder shall represent IRW in various forums and/or to a range of external actors.
III) JOB SUMMARY
The MEAL Coordinator is responsible in establishing and managing the MEAL system that will allow the Country Office to implement appropriate projects effectively and efficiently and that lessons are captured and shared to inform implementation of current projects and future programs.
S/he will inform the Country Office on the extent to which assistance are making changes on the lives of target population; provide evidence-based knowledge on the positive and/or negative results of assistance on the communities; and share regular, timely and context-specific feedback from staff, partners and communities. The feedback is expected to inform areas where strategic attention is required.
When delegated, s/he represents IRW to a range of external actors, including project/program participants and other key stakeholders such as local/provincial/national governmental authorities, UN agencies, peer organizations, NGOs, CSOs and the private sector.
IV) MAIN DUTIES AND RESPONSIBILITIES
1. Monitoring and Evaluation
- Establish and manage a comprehensive and effective monitoring and evaluation system for all programmes/projects
- Ensure that the organization meets all internal and external MEAL requirements in a timely manner and with credible information
- Strengthen MEAL systems and processes to guarantee progress and achievement toward programme/project outcomes/objectives
- Lead internal and external programme/project evaluations as required and ensure conduct of baseline, midline, endline, assessments and Post Distribution Monitoring (PDM) as necessary
- Review monitoring reports and project reports and provide necessary technical guidance to ensure compliance with programme/project requirements for monitoring and evaluation
- Ensure that verifiable data are regularly collected and analyzed across programmes/projects, shared with relevant stakeholders to inform programme/project design and review
- Support Programme Department in ensuring that all programmes/projects are designed and implemented in accordance with international standards (i.e. SPHERE, HAP)
Support programme/project teams implementation planning, assessment/evaluation planning
2. Accountability
Ensure high standard of accountability by establishing good communication and information sharing within and outside the programme and facilitating participation of community and other stakeholders at all stages of the project cycle.
Ensure that project activities are designed to promote feedback, response mechanisms and systems that manage complaints
Ensure that participation activities are documented and learning is shared
Ensure that all staff at all levels understand and promote accountability through training and coaching
Supervise the implementation of complaints-response mechanism
Support in producing and sharing good quality reports
Brief new staff about the Child Protection (CP) policy and Code of Conduct, and about the IRW CP reporting processes should they witness (or know about) a Child Protection incident that is linked with IRW work.
Support partners to develop and implement CP policies if they don’t have one·
3. Learning
Establish and maintain a system for organizational learning (i.e. developing tools & guidelines, dissemination of learning & good practices)
Support identification of innovation in programming and ensure evidence-based results are applied in designing programmes/projects
Participate in programme/project development (i.e. proposal writing)**
Identify opportunities to communicate programme/project learning and information sharing/learning exchanges with other actors
Support Programme and Communications departments in the development of relevant modules and resource materials to support quality programming
Gather and disseminate stories, case studies, photos, quotes as evidences for change in different projects/programmes
4. Technical Supervision
Provide technical support as well as capacity building opportunities for IRW staff and NGO-partner
Support HR and Programme departments in identifying training needs of staff and in conducting identified training sessions
When delegated, s/he represents IRW to a range of external actors, including beneficiaries and other key stakeholders such as local/provincial/national governmental authorities, UN agencies, peer organizations, NGOs, CSOs and the private sector.
V) ACCOUNTABILITIES
- Operational MEAL system
- Operational Complaints-Response Mechanism
- Timely submission of good quality internal and external reports
- Learnings documented, shared internally and externally as deemed appropriate, and informed programme/project implementation as well as future programmes/projects
- Regular, timely and context-specific feedback, which points out areas where strategic attention is required, provided to management and project implementers
- Extent of assistance to which programmes/projects are affecting the lives of target populations shared with management and project implementers
- Work independently on assigned tasks with minimal supervision
- Work in adherence to IRW’s policies and procedures
PERSONAL SPECIFICATION
Qualifications
- University degree in social sciences
Knowledge/Experience
- Minimum of 3 years experience in monitoring and evaluation, research or impact assessment projects
- Experience working in a variety of humanitarian and development projects in the Philippines or abroad
- Knowledge of national and international programming and humanitarian standards.
- Sound knowledge of and commitment to participatory approaches to working with communities, and innovative approach to working on these issues with a proven commitment to people empowerment methodologies
- An understanding of gender equity and inclusion and how to integrate principles of gender equity and inclusion into program work.
Skills
- Strong analytical and conceptualization skills and ability to think strategically
- Highly organized with good attention to detail and developed ability to prioritize multiple tasks to meet tight deadlines
- Excellent program management skills
- Excellent communication skills - able to communicate and report on technical points, both oral and in writing.
- Willing to be accountable for work conducted.
- Communicates honestly, openly, and consistently. Shares information appropriately and ensures that views of team members are freely expressed.
- Encourages a positive rather than negative viewpoint.
- Familiar with online data collection platform such as KOBO
- Good numeracy skills with knowledge of budgeting and cost estimation processes are required.
- Able to form creative solutions in problem solving.
- Problem solving skills and self-management.
- Good interpersonal skills and the ability to work sensitively with people from various cultural and social backgrounds.
- Willing to adapt to IRW’s norms and values without compromising personal beliefs and principles.
Languages
- Fluency in Filipino and English (written and spoken) is essential; Maguindanaon and Bisaya desirable
IT Skills
- Knowledge in Microsoft Office Word, Excel and Powerpoint.
DESIRABLE
Knowledge/Experience
- Functional knowledge of statistics and data processing
- Experience in collecting and analyzing quantitative and qualitative data
- Experience in integrated programme / community development
Skills
- Experience and knowledge of Database and mapping software.
Disposition/Approach
- Able to work flexible hours when necessary to carry out the task completion.
- Politically and culturally sensitive with qualities of patience, tact and diplomacy
- Ability to work on one’s own initiative as well as a part of a team.
- Have a high sense of urgency and a well-developed work ethic
- Applicants should be able to show a good understanding of humanitarian principles and sympathy with Islamic Relief’s values, as well as a commitment to Islamic Relief’s vision and mission.
Physical
- Energetic and able to operate in situations which may be arduous.
Interests
- Humanitarian relief, development, Disaster Risk Reduction, Community Development etc.
How to apply:
- Interested applicants can share their comprehensive resumes on or before 17 March 2021 to HR.Philippines@islamic-relief.org.ph.
- Islamic Relief Worldwide is a humanitarian and development organization and working in livelihood WASH, and DRR sectors in line with our vision of a caring world where communities are empowered, social obligations are fulfilled, and people respond as one to the suffering of others. We work regardless of ethnicity, religion, political affiliation or gender.
- Selection will be based on application letter, CV, interview, and other relevant documents (as requested). Only short-listed applicants will be contacted.