Background
Islamic Relief Somalia (IRS) has been operating in Somalia since 2006 and has responded to conflict and drought affected people through provision of life saving assistance. Through our projects, IR has continuously been providing safe drinking water, improving hygienic sanitation facilities, increasing hygiene awareness, particularly to ones living in IDP camps; empowering the urban poor and distressed working children, engaging in conflict management and mitigation and strengthening of community cohesiveness and co-existence
JOB SUMMARY
The overall aim of our financial response is to ensure enhanced access to effective and dignified Financial assistance in operational day to day activities and assist to have increased support to program unites and guide program staff to implement the project activities in proper way. And to make controlling of the budget for all projects.
The Finance Division closely works with country program team in identifying, planning, implementing, monitoring and evaluating the financial projects issues and to deal with the government needs such as tax, and social security by making good understanding to the local law as well as International law.**
SCOPE OF ROLE:
Reporting to the Finance Officer, the Finance & Admin Assistant has the responsibility to manage all operation in the field including daily payment processing, petty cash management.
KEY ACCOUNTABILITIES:
The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:
1.Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)
2.Recording Payments into the system in daily base
3.Maintaining Payment of Statutory deductions in monthly basis and making sure to pay by latest 10th of the next
4.Closing Petty cash on weekly basis
5.Records financial transactions onto computer using AX software - selecting appropriate, Ledger and cost-centre codes.
6.Records receipts on payments.
7.Prepare cheques and dispatches to suppliers and employees.
8.Processes purchase orders, checks deliveries, and arrange distribution of goods.
9.Journal entries between cost centres and bank accounts.
Manage the reconciliation of bank accounts on monthly basis as required
Assists with Weekly/monthly and year end reports and procedures.
12.Prepares monthly statements for budget holders.
13.Prepares and runs monthly AX payroll and expense claims.
14.Lettings - arranges all internal and external bookings, and invoice external bodies..
15.Empties payphones monthly.
16.Maintain, in liaison with Log department, the assets register.
17.Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment
18.Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.
19.'Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving
20.Create Payment Journals for the approved payments
21.checking and Processing of approved payments
22.Maintaining staff expense claims
23.Transfer payment to other Offices as required
24.Flow up staff/project cash advances
25.Record financial transactions into AX
26.Working and updating on invoice journals
27.Process payments on regular basis
28.Prepare monthly accrual journals as required
29.Any other admin and finance duties assigned by the management
· MS Word
· MS Excel
· AX/ERP/Quick Books
· Banking/Cash Handling
· Customer Dealing
· Filling System
QUALIFICATIONS
University degree in Accounting, Business Administration or another related Field.
EXPERIENCE AND SKILLS
One year plus experience of working for a humanitarian aid organization in similar position
Experience of preparing various accounting report.
Good management and representation competencies.
Familiarity with donors and donor procedures helpful.
Excellent communication skills and ability to work and live within a team environment;
Computer proficient in Excel Word, and internet
Excellent oral and written communication skills in English
Additional job responsibilities
Equal Opportunities: Islamic Relief is equal opportunity employer.
How to apply:
· IRW Somalia Program is inviting applications from qualified/Motivated candidates who are interested to submit their CVs and cover letters explaining, how they meet Job description.
· Each application should be addressed to the HR account: hr.mogadishu@islamic-relief.or.ke and include the following:
· An updated CV; and · An application letter
· Academic Qualifications (certificates/Transcripts)
· Copy of your Somali National ID card or passport.
· And contact information for three work-related referees.
· Applications not including all of the above information will not be reviewed.
Only short-listed candidates will be contacted. IRW is an equal opportunity employer.
Note: Please make sure the job title in the mail subject line is clear as Admin & Finance Assistant – Baidoa