Country: Syrian Arab Republic
Closing date: 29 Mar 2016
Islamic Relief Syria is currently looking for the flowing position:
Job Title: Senior Finance and Admin Officer (National Post for Syrian Only)
Job Location: Syria/Idlib
Reporting to: Field Coordinator
Reference: Sr. F&A/O-SY-003/2016
Closing date: 29/03/2016
PURPOSE OF DEPARTMENT:
The department ensures financial systems and processes are developed, implemented, supported and maintained to meet stakeholder information needs in an effective and timely manner.
The department ensures IR operations remain within the spirit and letter of the law and IR interests and assets are legally protected and IR compliance to any legislative requirements and strategic and day-to-day legal advice is available to the organization.
JOB PURPOSE:
To manage the finance, administration and HR as well as effective control of all financial matters ensuring AX updated, all original supporting documents sent to IR Turkey office on time.
KEY OBJECTIVES
• To maintain financial systems and controls to ensure the efficiency, integrity and transparency of the sub-offices operations inside Syria.
• To ensure the development of an efficient, clear and transparent Finance Department in Syria.
• To maintain effective control over cash and insure safes reconciliations & cash counts done on timely manner as per the requirement of IRT procedures.
• Responsible for the creation, planning, coordination, day to day financial management, reporting and development of the IR Syria Sub offices finance related operation
Scope of the Role:
Reporting to the Field Coordinator, the Senior Finance/admin Officer in Syria sub office has day to day responsibility for maintaining accurate financial records, producing standard reports and ensuring that all transactions are correctly coded.
1-Accounting and Finance
• Responsible for the monthly Cash forecast for the sub offices inside Syria, provide cash forecasts, manage cash in/out and sub office financial reporting,
• Responsible for maintaining cash book and reconciling the cash on daily basis.
• Record programme wise income & expenditure transactions on daily basis.
• Record transfers from IR Turkey office and cash flow for the projects.
• Prepare accounting vouchers relative to all cash transactions and cross checking against budgets.
• Implement and follow up the financial controls procedure over all payments inside Syria.
• Provide comprehensive financial induction for all new recruited staff inside syria.
• Follow up the routine expenses bills (Water, Electricity. Waste…etc.) And vouchers.
• Establish, maintain, and coordinate the implementation of Financial Guidelines and accounting control procedures.
• Any other financial duties assigned and suggested by the finance department.
2-AX-System
• Support programme & Finance Team in roll out of AX systems already developed in close cooperation and coordination with area coordinator. This includes tools for monitoring shared expenditures, decentralized book keeping.
• Checking the monthly budget follow up on spending, including over/under spending in AX System.
• To maintain a timely and proper organization of the accounting supporting documents into files according to IR-Turkey requirements.
3-Budgeting
• Support area coordinator& finance team to prepare budgets and budget revision, compilation of field office budget.
• To compile the accounting/financial data for the monthly report.
• Support Finance department on preparing various financial reports.
4-Administration Duties:
• To ensure the implementation of Islamic Relief Syria staff regulation inside Syria.
• To ensure proper communications within the sub offices concerning administrative issues.
• In charge of relationship with local authorities concerning administrative and employment issues,
• To ensure the induction of the new coming staffs on the support, rules and regulation.
• Maintain smooth office operations including provision and operation of equipment
• To supervise the installation, maintenance and repairing of the equipment
• To ensure that adequate measures are in place to safeguard the assets of the organisation
• Coordinates internal and external meetings, travel arrangements, etc.
• Maintaining proper filing system for accounting & Administration and HR activities.
• Responsible for the Sub-offices management, staff records, attendance, etc.
• To ensure regular updates of the staff database, validations of staff leaves days and manage staff files.
• Under the guidance of the area Coordinator with the coordination with Senior Logistics officer he will be ensuring that the sub offices Inventory is reviewed and an inventory list is prepared and up to date,
• Under the guidance of the Field Coordinator with the coordination of the Senior Logistics officer the Senior Finance and Admin officer will be responsible for overseeing the purchasing process, transportation support documents and procedure followed, and he should be part of the procurement committee of all local purchasing (Goods and Services).
QUALIFICATIONS and work experience
• University degree in Accounting.
• At least Three years’ experience of working for a humanitarian aid organization in similar roles.
• Fully aware of Generally accepted accounting principles
• Aware of preparation of financial statements and financial reports for different donors (DFID, SIDA, WFP, and OCHA.)
• Fluent in English language (written and spoken), Knowledge of Arabic will be an asset
• Prevent proficiency in Microsoft Excel is must.
• The incumbent must maintain strict confidentiality in performing the duties of the Finance Officer.
Competencies:
• Strong communication, interpersonal & technical skills.
• Proven ability to work independently and as a team member.
• Ability to multi-task effectively as well as display professionalism and confidence.
• Ability to work under pressure, with short time frames, and in risky situations.
• Able to visit and network with health facilities in accessible areas inside Syria.
• Proficiency in MS office and the ability to use software necessary for information management and reporting. (excel and word is a must )
How to apply:
Personal Attributes
• The incumbent must maintain strict confidentiality in performing the duties of the Finance and Admin officer.
• The incumbent must also demonstrate the following personal attributes:
o Be honest and trustworthy.
o Be respectful and flexible.
o Possess cultural awareness and sensitivity and demonstrate sound work ethics.
If you are reliable, service minded, discreet, and dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by downloading the application form from https://www.facebook.com/IslamicReliefSyria and forward the completed form to Syria.Mission@irworldwide.org on or before the closing date.
Application procedure:
• Interested applicants that possess the personal specifications mentioned above may apply by completing the job application from the following link and send it to Syria.Mission@irworldwide.org before 29th Mar 2016 at 04:00 pm.
• Please complete all the application and send it before the deadline, as any incomplete or late application will be refused.
• You may attach your CV with the application if you like, but CVs alone are not accepted without the complete application.
• Please rename the application file before sending it with your name and the position that you are applying for, and save it with the same format (Word 97-2003 Document).
• For example: (Ahmed Essayed Mohammed - Project coordinator.doc)
• Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants, and to select candidates who will attend a job interview from among the applicants in accordance with those standards.
• If you have any query regarding the application, please send it to Syria.Mission@irworldwide.org.