Islamic Relief Worldwide
Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world's poorest people. It is an independent Non-Governmental Organisation (NGO) founded in the UK in 1984.
With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for the three billion people still living in poverty. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender.
Our vision:
Inspired by our Islamic faith and guided by our values, we envisage a caring world where communities are empowered, social obligations are fulfilled, and people respond as one to the suffering of others.
Our mission:
Exemplifying our Islamic values, we will mobilise resources, build partnerships, and develop local capacity, as we work to:
· Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond by providing relief, protection and recovery.
· Promote integrated development and environmental custodianship with a focus on sustainable livelihoods.
· Support the marginalised and vulnerable to voice their needs and address root causes of poverty.
At the international level, Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Sustainable Development Goals (SGDs) by raising awareness of the issues that affect poor communities and its work on the ground. Islamic Relief are one of only 13 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee (www.dec.org.uk), and is certified by CHS
IRW endeavours to work closely with local communities, focussing on capacity-building and empowerment to help them achieve development without dependency.
Please see our website for more information http://www.islamic-relief.org/
Background
Humanitarian sector has been into massive transformation from the past few years due to the unique and unprecedented challenges. This affects the implementation approach of international agencies. Given Islamic Relief’s (IR) experience in the field with community-based connections and faith-based approach, there is a clear opportunity to provide sustainable leadership in redefining the humanitarian framework. IRW’s “Humanitarian Department” which primarily managed all first-phase emergency responses (in non-presence countries) has been restructured as the “Disaster Risk Management Department” (DRMD) owing to the dynamic humanitarian trends and organizational needs. The DRMD supports the organisation at all levels from preparedness to response through resilience and leading the localisation agenda.
Strengthening Response Capacity and Institutional Development for Excellence (STRIDE-II) is a project being managed by DRMD to enhance the capacity of Islamic Relief field offices and local actors through improved preparedness and partnerships. STRIDE brings context-specific, inclusive and DRR sensitive Capacity Self-Assessment (CSA) through which the field Offices and local actors can comprehensively analyse and determine areas of improvement across all organisational functions. Thus, developed trajectories subsequently improve their effectiveness and efficiency in humanitarian programming. The project has global outreach and being implemented in more than countries of all the regions of IR’s presence including. Asia, East Africa, West Africa and the Middle East.
STRIDE-II brings a more holistic approach to preparedness and true and inclusive localisation in the target region for an effective organisational response. The STRIDE-II approach and its key components are designed so that Islamic Relief remains relevant in humanitarian systems, adding value, becoming partner of choice, prepared and innovative within the humanitarian ecosystem.
Objective
Islamic Relief Worldwide is looking for an experienced and qualified professional to support IR field offices and local partners in “Localisation-related activities designed as part of STRIDE-II project.” At the IR Field Offices level, the activities are identified by conducting capacity self-assessment, and the same process is expected at the local partners level. STRIDE team has a limited number of human resources and, therefore, we need a consultant to contribute to supporting FOs and local partners in the related field.
scope
The scope of the assignment is to work closely with IR field offices and local partners to identify the work areas that require support, developing or reviewing guidelines/manuals and technical guidance.
Methodology
The consultant will primarily work with the Disaster Risk Management Department, specifically the STRIDE Implementation Manager and Learning and Research Coordinator, and across countries with project leads.
It is expected from the consultant to provide support and deliver results in the below areas;
- IR field offices:
IR is working in over 30 countries and has field teams to manage the implementation of the overall programme. However, due to changes in work modalities and to contribute to the localisation agenda; the senior management advised on conducting a scoping exercise and exploring partnership opportunities in the prioritised countries. All the prioritised/focused countries conducted capacity self-assessment (CSA) and developed trajectories to achieve the desired objectives. To support the efforts, capacity strengthening grants were issued to the field offices from the STRIDE project. It is expected from the consultant to support the STRIDE team in the below areas;
Provide support to IR FOs in conducting context-specific localisation analysis
Guide and, where required, develop guidelines or tools related to partnerships management
Conduct field visits and help identify the challenges and propose alternative strategies and solutions
IR mon-presence countries:
DRMD is mandated to respond in countries where IR doesn’t have existing operational presence. To timely respond to any natural or human-made disaster, STRIDE project is being utilised as a mean to explore and identify partners in IR non-presence countries. Based on risk analysis the prioritised countries[1] for exploring partnerships are; Nigeria, Mozambique, Democratic Republic of Congo (DRC), Libya and Madagascar. The consultant is required to support the STRIDE team in;
Travel with the STRIDE team or independently and co-facilitate the capacity self-assessment (CSA)
Provide support to the STRIDE team and local partners in completing the required documentation related to due diligence, CSAs, and grants
Submit field visit reports specific to the partners and supported countries
requirement competencies
The successful consultant is expected to have:
· Professional experience in the humanitarian sector with a combination of project management, partnerships management, and capacity strengthening of teams and local actors
· Understanding of the context and experience of working in Asia, the Middle East, and Africa
· Strong knowledge of practical approaches and demonstrated experience around localisation
· Familiar with/good understanding of Core Humanitarian Standards, Sphere Standards, Protection Principles, Red-Cross/Red-Crescent Code of Conduct etc
· Excellent writing and communication skills (high proficiency in English language)
· Time management skills and ability to complete the assignments within the allocated time
· Able to travel to countries of IR presence and non-presence country. (Countries to be finalised in consultation with the project team and after reviewing travel restrictions)
output
Localisation context analysis in identified/assigned countries (IR presence and non-presence)
Country specific Localisation/partnerships management guidelines developed
Design/co-facilitate capacity self-assessment (CSA) of local partners in IR non-presence countries
Relevant capacity enhancement plans developed for IR FOs and local partners
Field visit reports specific to the partners and visited countries (SWOT analysis)
Timetable and reporting INFORMATION
The project is expected to run for a maximum of 120 working days, starting by the 31st March 2022 and ending before the 31st of October 2022.
Date
Description
Responsibility
23rd February 2022 Tender live date IRW
9th March 2022 Final date for submission of bid Consultant
14th – 18th March 2022 Proposals considered, short-listing and follow up enquiries completed IRW
21st – 25th March 2022 Consultant interviews and final selection (+ signing contracts) IRW
30th March 2022 Meeting with the consultant and agree on a methodology, plan of action, working schedule IRW
5th April 2022 Submission of Inception Report/workplan Consultant
At the end of every first week for the month Monthly reports Consultant
Within one week after every field/partner visit Field visit/partner specific reports Consultant
To be agreed at work planning stage Guidelines/tools development Consultant
31st October 2022 Final report submitted to IRW Consultant
Final output and project completion by: (31 October 2022)
Contract duration: 6 months
Direct report: STRIDE Implementation Manager
Location: Home-based with international travel
Job Title: Consultant: Localisation and Institutional Development
Proposal to tender and costing:
Consultant (single) interested in carrying out this work must:
a) Submit a proposal/bid, including the following;
i. Detailed cover letter/proposal outlining a methodology and approach briefing note
ii. CV or outline of relevant skills and experience possessed by the consultant who will be carrying out the tasks
iii. Example(s) of relevant work
iv. The consultancy rate (20 days/month approximately)
v. Expenses policy of the tendering consultant. Incurred expenses will not be included but will be agreed upon in advance of any contract signed
vi. Be able to complete the project within the timeframe stated above
vii. Be able to demonstrate experience of similar work
Terms and conditions
Payment will be made in accordance with the deliverables and deadlines as follows:
· 40% of the total amount – First upfront payment
· 30% of the total amount – at the middle stage of the assignment **
· 30% of the total amount – submission of the final report, including all outputs and attachments mentioned above**
We can be flexible with payment terms; invoices are generally paid on net payment terms of 28 days.
Additional information and conditions of contract
During the consultancy period,
IRW will only cover:
· Consultancy fees
· Any travel costs to visit IR FOs/countries
IRW will not cover:
· Tax obligations as required by the country in which he/she will file income tax
· Any pre/post assignment medical costs. The consultant should cover these
· Medical and travel insurance arrangements and expenses. The consultant should cover these
[1] Indicative list
To access or download the tender documents please follow the link below;
https://www.islamic-relief.org/tenders/category/open-tenders/
How to apply:
Consultancy contract
This will be for an initial period that is to be specified by the consultant commencing from 31st March 2022 or earlier (exact date to be mutually agreed). The selected candidate is expected to work from their home/office and be reporting into the Disaster Risk Management Department.
The terms upon which the consultant will be engaged are as per the consultancy agreement. The invoice is to be submitted in accordance with the payment terms and will be paid on net payment terms of 28 days though we can be flexible.
All potential applicants must fill in the table beneath in Appendix 1 to help collate key data pertaining to this tender. The applicant must be clear about other expenses being claimed in relation to this consultancy and these must be specified clearly.
For this consultancy, all applicants must submit a covering letter and CV’s of all potential consultants, including the project lead.
A proposal including planned activities, methodology, deliverables, timeline, and cost proposal (including expenses) are expected.
Other relevant supporting documents should be included as the consultants sees fit.
All applicants must have a valid visa or a permit to work in the UK (if travel is required to the UK) and to the places where this project is required to be undertaken.
Tender dates and contact details
All proposals are required to be submitted by Wednesday 09 March 2022 at 1.00pm UK time pursuant to the attached guidelines for submitting a quotation and these be returned to tendering@irworldwide.org
For any issues relating to the tender or its contents please email directly to tendering@irworldwide.org
Following submission, IRW may further discuss with applicants concerning tenders to ensure mutual understanding and an optimal agreement.
Quotations must include the following information for assessment purposes.
Timescales
Full break down of costs including taxes, expenses and any VAT
References (two are preferred)
Technical competency for this role
Demonstrable experience of developing a similar piece of work, including a methodology
Note: The criteria are subject to change.
Appendix 1
Please fill in the table below. It is essential all sections be completed and where relevant additional expenses be specified in detail. In case of questions about how to complete the table below, please contact tendering@irworldwide.org
Cost evaluation of a consultancy to support IR field offices and local partners in localisation related activities, February 2022
Full name of all consultants working on this project
Full company trading name
No of proposed hours per week
No. of proposed days
Preferred days
Non preferred days**
Earliest available start date
Expected project finish date
Day rate (required for invoicing purposes) £
Total cost for consultancy in GBP (less taxes and expenses) £
Expenses (flights)
IRW to cover work related domestic and international travel/accommodation costs
Expenses (accommodation)
IRW to cover work related domestic and international travel/accommodation costs
Expenses (transfers) £
Expenses (in country travel) £
Expenses (visa)
IRW to cover work related domestic and international travel/accommodation costs
Expenses (security) £
Expenses (food) £
Expenses (print/stationary) £**
Expenses other (please specify) £
Total expenses £
Total VAT or taxes £
Total cost for consultancy in GBP (inclusive of taxes and expenses) £
Note
The applicant is expected to take responsibility for paying full taxes and social charges in his/her country of residence.
To access or download the tender documents please follow the link below;
https://www.islamic-relief.org/tenders/category/open-tenders/