BASE LOCATION: CARAGA
DEPARTMENT/ PURPOSE: Programme Support Department
Programme Support Department provides necessary support in terms of Finance, HR-Admin, Logistics and Security to IRW-PH office to ensure smooth running of the programme and adhere IRW-PH internal policies, procedures and compliance of donors and IRW partners.
JOB PURPOSE:
To work closely with the Humanitarian Programme Coordinator and Finance Manager in the country office on a day-to-day management of financial matters of the IRW-PH Office, and to ensure that the IRW-PH office maintains a high standard of budget, accounting and financial controls.
REPORTING TO: Humanitarian Programme Coordinator and Finance Manager
I) KEY OBJECTIVES
To lead administrative and finance tasks in the area office by facilitating administrative and financial procedure including payment, record keeping, archiving, reporting etc following IRW accounting principles and policies. This field-based position also holds responsibility for administration of operational documents and procedures in terms of human and material resources at both field and office level, and support with logistical needs to provide operational support for IR field teams.
II) JOB DESCRIPTION
Accounting & Financial Management
- Preparation of journals, first-hand review of payment requests documentations and data entry in AX to ensure segregation of review and approvals among finance staffs.
- To ensure that financial transactions are processed in accordance with IRW applicable accounting policies, procedures and standards.
- To ensure that financial transactions are accurately recorded in the bankbook / cashbook in a timely manner.
- To ensure that financial transactions are accompanied by appropriate and relevant supporting documentation dually signed and authorized by relevant budget holder.
- To review and check financial supporting documentation for integrity, accuracy and completeness before transaction is approved for payment.
- To ensure that financial records, both paper and electronic formats, are up to date, filed in an orderly manner, kept securely, and easily retrievable.
- To submit to monthly financial reports on time to country office and any other reports as required.
- To ensure that a complete and accurate record of all petty cash transactions is maintained at all times, that petty cash expenditure are fully monitored and reconciled, and that requests for replenishment are made in a timely manner or as and when required.
- To prepare budget v actual analysis on a monthly basis or as and when required highlighting major variances for follow up and action.
- Set up Archiving and Records Management in the area office.
- Maintain Fixed Asset Register and maintaining the same.
- Provide inputs regarding Admin & Finance best practices and procedures for policy revision.
III) PERSONAL SPECIFICATION
ESSENTIAL
- Degree in business administration or accounting
- Strong numeracy skills and attention to details.
- Strong analytical and conceptual thinking skills with a proactive approach to identifying and resolving problems and suggesting improvements.
- Strong computer literacy, and proven experience of computerized accounting package AX. Strong proven experience in using Excel Spreadsheets.
- Able to conduct rigorous checks on material quality and compliance with process.
- Fluency in written and spoken English.
DESIRABLE
- Ability to work in demanding situations under pressure in a team independently with minimum supervision and deliver against team objectives.
- Communication, interpersonal, influencing and persuasive skills.
- Good team player
- Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
- Commitment to the aims, objectives and organizational culture of IRW.
How to apply:
Interested applicants should send their CV with a cover letter on or before January 17, 2022, to HR.Philippines@islamic-relief.org.ph with email subject or Reference: CARAGA - Finance & Admin Officer Application.
Islamic Relief Worldwide is a humanitarian and development organization and working in livelihood WASH, and DRR sectors in line with our vision of a caring world where communities are empowered, social obligations are fulfilled, and people respond as one to the suffering of others. We work regardless of ethnicity, religion, political affiliation or gender.
Selection will be based on application letter, CV, interview, and other relevant documents (as requested). Only short-listed applicants will be contacted.
(Note: We need to fill in this role as soon as possible therefore we may stop considering job applications before the closing date as soon as suitable applications are received.)