Tender of a consultancy for the evaluation of Islamic Relief Yemen’s response and recovery programme, December 2021

Islamic Relief Worldwide

Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world's poorest people. It is an independent Non-Governmental Organisation (NGO) founded in the UK in 1984.

As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender.

Our vision:

Inspired by our Islamic faith and guided by our values, we envisage a caring world where communities are empowered, social obligations are fulfilled and people respond as one to the suffering of others.

Our mission:

Exemplifying our Islamic values, we will mobilise resources, build partnerships, and develop local capacity, as we work to:

Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond by providing relief, protection and recovery.

Promote integrated development and environmental custodianship with a focus on sustainable livelihoods.

Support the marginalised and vulnerable to voice their needs and address root causes of poverty.

We allocate these resources regardless of race, political affiliation, gender or belief, and without expecting anything in return.

Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council, and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Sustainable Development Goals (SDGs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief are one of only 14 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee (www.dec.org.uk)

IRW endeavours to work closely with local communities, focussing on capacity-building and empowerment to help them achieve development without dependency.

Please see our website for more information http://www.islamic-relief.org/

Islamic Relief Yemen

After more than six years of intense conflict 24.1 million people in Yemen need humanitarian aid to survive – more than in any other single country in the world. The tragedy has reached epic proportions, with a child dying every 10 minutes from preventable causes like diarrhoea, breathing infections and malnutrition. More than 3.3 million people are internally displaced, humanitarian access is difficult and the government has not been able to pay salaries.

Islamic Relief Yemen (IRY) has been active in the country since 1998, implementing large humanitarian interventions, as well as long term and development related projects. IRY formally established its country office in Sana’a after registration with the ministry of international development in 2004. Islamic Relief Yemen works with multiple donors, including WFP, UNICEF, UNHCR, OCHA, EC, DFID, SIDA and Islamic Relief Partners.

Islamic Relief Yemen has substantial experience in implementing humanitarian interventions both in emergency and non-emergency settings. Key sectors of IR Yemen includes: food security, livelihood, WASH, nutrition and health. IR Yemen is also a regular member of UNOCHA led inter-cluster coordination forums and its interventions are strongly coordinated with the clusters to increase the relevancy, efficiency and effectiveness of the humanitarian responses. Under the current crisis in Yemen, IRY has provided emergency lifesaving humanitarian assistance to more than 2.5 million people in sixteen governorates in the country. These interventions have covered WASH, health, nutrition, food security, and education.

IRY is an active member in the country humanitarian entities including the clusters, IRY play key role as chair for some technical working group. IRY humanitarian interventions have been implemented in 17 governorates out of Yemen’s 21 governorates. This is in coordination with all stakeholders which eases our access despite the ongoing conflict.

Objectives of the evaluation

This evaluation has been commissioned by Islamic Relief Worldwide (IRW), in line with our commitment to learning and accountability to communities and partners. The purpose of this assignment is to evaluate our Yemen programme portfolio in the areas of Health, WASH, food security and sustainable livelihoods to assess the effectiveness of IR’s response and recovery approaches with reference to realising planned outcomes and impacts as well as to draw lessons for future programming.

In order to assess the effectiveness and the degree by which the Yemen programme outcomes have been achieved, a sample number of IR Yemen projects, as listed further below, should be reviewed with consolidation of findings and recommendations, incorporating programme mapping, into one overall evaluation report. This evaluation should take into consideration the OECD/DAC Evaluation Criteria to assess the performance against the overall programme outcomes and approach, as well as use the Core Humanitarian Standard (CHS) to evaluate the quality of the interventions and the aspects of accountability.

The focus is on:

1. Assessing the extent to which the range of planned outcomes have been achieved or likely to be archived using the OECD DAC criteria for evaluating humanitarian responses including assessing for relevance, connectedness, coherence, coordination, effectiveness, efficiency, impact and sustainability and recommend priorities and any changes to approach for subsequent phases of the projects and future interventions.

2. Evaluating the appropriateness and extent of application of quality standards, with a particular focus on CHS commitments 2,3,4,5,7,8 & 9.

3. Identifying lessons, innovations and good practice from the overall Yemen response and recovery programme to inform IRW and potentially the wider sector to help inform future programming in Yemen. This report will be externally published.

Project sampling

This evaluation should be conducted through a sample-based review (at the output to outcome and process levels) of the following sample projects which IR Yemen has implemented / is implementing:

Project Title

PIN Code

Project Dates (duration)

Sector

1

Emergency support to Orthopaedic Physical Therapy center in Taiz - Yemen

020_003305

15/11/19 – 30/06/21

(18 months)

Disaster Response

2

Emergency Cholera Rapid Response For The Affected Populations In Yemen

020_003131-04

15/08/19 – 31/12/21

(2+ years)

Disaster Response

3

Emergency Nutrition Response for acutely malnourished children, pregnant and lactating women in Yemen

020_003348

01/03/20 – 31/05/21

(15 months)

Disaster Response

4

Emergency Life-saving Food Assistance (ELFA) though Cash Vouchers

020_004025

01/08/21 – 31/07/21

(12 months)

Food Security

5

Strengthening the Livelihood of Vulnerable People In Yemen For Economic Recovery

020_003791

01/03/21 – 30/04/23

(2+ years)

Sustainable Livelihoods

6

Emergency WASH Response for Affected Population in Hodeidah, Amran, Sa'ada and Dhammar Governorates

020_003683

01/12/20 – 31/03/22

(15 months)

WASH

Project 1: Emergency Support to Orthopaedic Physical Therapy Centre in Taiz – Yemen

Project Impact: Improved health status of the affected populations and reduced morbidity and mortality rates related to disability in Taiz and its surrounded governorate through supporting Taiz prosthetic center.

Project outcomes: Targeted Orthopaedic Centre will provide sustainable required health services in the field of orthopaedics and prosthetics to affected population.

Project outputs:

1. Required machines and equipment necessary for the new technology of limb manufacturing and physiotherapy tools has been provided.

2. 1000 of individuals of different gender received artificial limbs (300 child ,200 female and 500 male).

3. 37 of health workers receiving incentives for 8 months

4. Capacity of the 4 prosthetic and physiotherapy service provider has been built on new technology of artificial limb manufacturing at Jonkoping University in Sweden and, to be an expert and train the remaining staff.

5. Workshops and training has been done for all the service provider in the center by the 4 trained expert

6. Recruited one orthopaedic specialist to be the most senior person and monitor the implementation of the prosthetic and physiotherapy new technology

7. Raised the awareness of the patient and their family through procedures on the artificial limb using and other issue important for the disabled patient like psychosocial support.

Target Number of Rightsholders: 1,000

Current Project Status: Project Completed

Project 2: Emergency Cholera Rapid Response For The Affected Populations In Yemen

Project Impact: To contribute to the reduction of mortality and morbidity associated with Cholera outbreak and reduce further spread of the epidemic in the targeted four high priority districts of Hodedah ,Aden, Amran and Hajah Governorates

Project outcomes:

1. Reduced mortality and morbidity associated with Cholera through early detection, case management, prevention measures and improved access to health care services in the targeted locations.

2. Improved skills and knowledge among health workers, Community Health Volunteers and community at large on case management and prevention of Acute Water Diarrheal

Project outputs:

1. Approximately 13,230 Acute Watery Diarrhoea Cases (AWDs) properly managed/treated by the end of the project

2. All the targeted Health Facilities supplied with all the required medications, consumables supplies, Laboratory reagents, cholera rapid test kits.

3. A total of 12 Physicians recruited and posted to the 4 targeted DTCs.

4. Eight of the targeted centres (4 DTCs and 4 ORCs) equipped with crucial medical equipment/furniture, stationaries, Cholera Guidelines and Cholera Information, Education Materials (IEC) for proper functioning.

5. Twelve (12) latrines rehabilitated/repair with WASH facilities (Water trucking, proper sanitation facilities - drainage system, septic tanks).

6. Inpatient cases and their caregivers supported with meals during their stay at DTCs/Health Facilities.

7. 144 Health Workers provided with monthly incentives including cleaners and security guards

8. Referral system for the complicated cases activated as well as patients requiring secondary health care services

9. Targeted DTCs and ORCs provided with adequate safe and clean water for proper functioning of sanitation facilities.

10. A total of 120 Health Workers from the 4 targeted district DTCs and 4 ORCs trained on Case Management of Cholera at DTCs/ORCs.

11. 160 Community Health Volunteers provided with monthly incentives to conduct Cholera awareness sessions

12. A total of 125 Health Workers trained on Cholera Infection Control Procedures.

13. A total of 200 hygiene sessions regarding health and hygiene (domestic, personal and environmental hygiene) in the targeted locations

14. Eight tents procured and delivered to the targeted DTCs/ORCs.

17.A total of 13,230 Cholera Hygiene Kits procured and distributed to AWD Cases

Target Number of Rightsholders: 13,230**

Current Project Status: Project Ends in December 2021

Project 3: Emergency Nutrition Response for acutely malnourished children, pregnant and lactating women in Yemen

Project Impact: Contribution to a reduction in prevalence of acute malnutrition among children under-five years, pregnant and lactating women (PLW).

Project outcomes: Rehabilitated/improved nutrition status of acutely malnourished children 6-59 months, pregnant and lactating women with infants less than 6 months in the targeted locations

Project outputs:

1. 312 Health Workers and 468 CHVs nominated/contracted and posted to the targeted HFs with clear Terms of Reference

2. A total of 47,887 MAM under-five cases identified and admitted into TSFP for treatment/rehabilitation using RUSF (Supplementary Plumy) and essential medications by end of the project.

3. A total of 24,140 moderately malnourished PLWs cases identified and admitted into TSFP for treatment/rehabilitation using RUSF (WSB) and essential medications by end of the project.

4. 156 health facilities provided with required medicines/medical supplies (type and quantities will be as per the need at implementation stage).

5. of referrals (SAM cases with medical complications) facilitated to reach nearby Therapeutic Feeding Centres/Stabilization Centres for inpatient care by end of the project.

6. Governorate/District Health Offices Supported with District Health Information (DHIS2) electronics.

7. 156 health facilities provided with adequate nutrition supplies (Ready to Use Therapeutic Feed & Ready to Use Supplementary Feed RUTF/RUSF) throughout the project period till end of the project.

8. At least 720 sessions of health/nutrition awareness on malnutrition conducted by the end of the project.

Target Number of Rightsholders: 72,807**

Current Project Status: Project Completed

Project 4: Emergency Life-saving Food Assistance (ELFA) though Cash Vouchers

Project Impact: To contribute to enhancing food security and protection status of conflict- affected and most vulnerable population in the Aden. Yemen.

Project outcomes: Improved Safe, dignified and equitable access to food through cash transfer for 2600 conflict affected households

Project outputs:

1. 2600 of HHs received monthly cash assistant - These will be measured by Project monthly reports

2. 90 % of HHs satisfied with cash distribution process - This will be measured by PDM., DDM reports

Target Number of Rightsholders: 18,200

Current Project Status: Project Completed

Project 5: Strengthening the Livelihood of Vulnerable People In Yemen For Economic Recovery

Project Summary: The key interventions will comprise of providing employment opportunities to 1300 HHs through short-term Cash for Apprenticeship (CFA) activities. At the same time, the same 1300 HHs will get new skills through the apprenticeship program, which contributes to preparing them for the market demands. IRY, then, will provide 1050 HHs, out of 1300, with occupation-based kits to help them start freelancing in order to enhance their livelihoods. Also, 250 HHs, out of 1300, will be supported by small grants to create or develop their own enterprises in order to contribute to the economic recovery.

Project Impact: To contribute to reduced vulnerability and strengthened resilience of crisis-affected communities in Yemen through the creation of sustainable livelihoods.

Project outcomes: Crisis-affected communities are better able to resist economic collapse and shocks with improved stability and self-reliance.

Project outputs:

1. 1300 Vulnerable HHs received the vocational skills throughout 4 months apprenticeship.

2. 250 Vulnerable HHs have an immediate income for 4 months through cash for the apprenticeship.

3. 1050 Vulnerable HHs received small grants and Occupational-based kit for their developed and created micro and small enterprises.

Target Number of Rightsholders: 9,100**

Current Project Status: Project Ends in April 2023

* **Review of this project can be at the process level to assess progress, coherence and sequencing of interventions and feedback of sample target households and key informants on completed/planned interventions. ***

Project 6: Emergency WASH Response for Affected Population in Hodeidah, Amran, Sa'ada and Dhammar Governorates

Project Impact:

1. Restore or maintain sustainable water systems to improve public health and resilience. Provision of safe drinking water, rehabilitation and maintenance of water supply systems for affected populations

2. Provide emergency and lifesaving WASH and health assistance to the most vulnerable so as to reduce excess morbidity and mortality

Project outcomes:

1. Control spread of Acute water diarrheal Disease (AWD): Households at risk of cholera have improved access to safe water for the targeted households

2. Provision of clean drinking water to community

Project outputs:

1. Construction/Rehabilitation of 12 water sources, installation of solar system, Solar pumps, Construction of water tank

2. Conduct 12 water pumping test and water quality testing at water source level

3. Establish water management committees, training on O&M to ensure sustainability of the project

4. Awareness & Advocacy activities Reproduction Distribution Hygiene Promotion IEC Materials for protection of COVID-19 infection and cholera disease

5. Procurement and distribution of hygiene kits

Target Number of Rightsholders: 32,549**

Current Project Status: Project Ends in March 2022

* **Review of this project can be at the process level to assess progress, coherence and sequencing of interventions and feedback of sample target households and key informants on completed/planned interventions. ***

Scope of the evaluation

This evaluation will assess and evidence the degree of timeliness, relevance, effectiveness, coherence, efficiency, impact and sustainability of the IR Yemen programme in general as well as the level of adherence to indicated CHS Commitments, based on a qualitative review of a sample set of projects across a range of sectors. The evaluation will also provide an assessment of the capacity of IR Yemen MEAL systems and other operational systems and functions to assure the quality, accountability and integrity of project delivery and reported output and outcome data.

The evaluation findings and recommendations should be on the overall programme, evidenced on the basis of a review of the sample projects, with illustrative triangulated examples in the findings from the reviewed projects. Relevant findings from the rapid review of specific projects should be provided as an annex to the report highlighting any methodological limitations on the validity of the findings, if relevant.

Evaluation criteria and questions

For each of our Yemen programme thematic areas (WASH, Health, Livelihoods and Food Security), the following outcomes should be assessed to ascertain the degree to which they are being achieved:

1. WASH

a. Restore or maintain sustainable water systems to improve public health and resilience.

b. Provision of safe drinking water, rehabilitation and maintenance of water supply systems for affected populations.

c. Provide emergency and lifesaving WASH and health assistance to the most vulnerable so as to reduce excess morbidity and mortality.

1. Health

a. Reduced mortality and morbity as a result of early detection, case management, prevention measures and improved access to health care services in the targeted locations.

b. Improved skills and knowledge among health workers, Community Health Volunteers and community at large on case management and prevention.

c. Rehabilitated/improved nutrition status of acutely malnourished children 6-59 months, pregnant and lactating women with infants less than 6 months in the targeted locations.

1. Livelihoods

a. Crisis-affected communities are better able to resist economic collapse and shocks with improved stability and self-reliance.

1. Food Security

a. Improved Safe, dignified and equitable access to food through cash transfer for conflict affected households.

The evaluation should respond to the following evaluation questions and any others deemed appropriate by the evaluation team, supported by evidence, triangulated data and views of key project participants and relevant wider stakeholders in relation to the outcome areas outlined above.

Relevance:

· Was the design of the intervention relevant to the wider context?

· Is the intervention in line with the needs and the highest priorities of the most vulnerable groups (men and women, boys and girls)?

· Was the design and implementation of interventions age, gender, protection and disability-sensitive?

· Is the intervention design and objectives aligned with the overall sector and cluster strategy?

· Did the design and implementation of the intervention consider and build on available local capacities?

Coherence:

· To what extent were context factors (political stability/instability, population movements, etc.) considered in the design and delivery of the intervention?

· To what extent was IRW’s intervention coherent with policies and programmes of other stakeholders and service provider operating within the same context?

· To what extent was the intervention design and delivery in line with humanitarian principles?

· What have been the synergies between the intervention and other IRW interventions?

Effectiveness:

· Were relevant technical and quality standards for interventions in a humanitarian context followed and met?

· Was there adequate MEAL systems and processes to assure and verify reported outputs and outcomes?

· Were planned outcomes achieved or are they likely to be achieved?

· What major factors influenced the achievement or non-achievement of the outcomes?

· Were there any unintended (positive or negative) outcomes arising from the intervention for participants and non-participants?

· Were results delivered equitably for men, and women, boys and girls, person with disability and from different age groups?

Efficiency & Timeliness:

· Were interventions implemented in a timely way? Were there any significant delays which could have been avoided or which impacted negatively on communities? What could be done better to avoid such delays in the future?

· What were the alternative options and was the intervention and key components of the project implemented efficiently, with due consideration of value for money, compared to alternatives?

· Did the targeting of the intervention result in an equitable allocation of resources?

Impact:

· Has there been or are there likely to be any long lasting or transformational effects of the intervention on participants’ lives (intended and unintended)?

· Did a specific project or part of the intervention achieve greater impact than another?

· Were there any age, disability or gender-specific impacts?

· Are there any positive or negative long-lasting impacts at the institutional or wider systems level?

Sustainability:

· To what extent did interventions consider sustainability, such as capacity building of national and local government institutions, communities and other partners?

· To what extent were interventions sustainable, providing on going benefit to individuals and communities?

In addition, IRW is a certified CHS agency and therefore seeks to integrate the CHS standard as the part of the evaluation criteria. This evaluation should assess how the interventions performed against each of the following commitments:

· *CHS Commitment 2: Communities and people affected by crisis have access to the humanitarian assistance they need at the right time. Quality Criterion: Humanitarian response is effective and timely.

· **CHS Commitment 3: Communities and people affected by crisis are not negatively affected and are more prepared, resilient and less at-risk as a result of humanitarian action. Quality Criterion: Humanitarian response strengthens local capacities and avoids negative effects.

· **CHS Commitment 4: Communities and people affected by crisis know their rights and entitlements, have access to information and participate in decisions that affect them. Quality Criterion: Humanitarian response is based on communication, participation and feedback.

· *CHS Commitment 5: Communities and people affected by crisis have access to safe and responsive mechanisms to handle complaints. Quality Criterion: Complaints are welcomed and addressed.

· *CHS Commitment 7: Communities and people affected by crisis can expect delivery of improved assistance as organisations learn from experience and reflection. Quality Criterion: Humanitarian actors continuously learn and improve.

· *CHS Commitment 8:** Communities and people affected by crisis receive the assistance they require from competent and well-managed staff and volunteers. Quality Criterion: Staff are supported to do their job effectively, and are treated fairly and equitably.

· **CHS Commitment 9: Communities and people affected by crisis can expect that the organisations assisting them are managing resources effectively, efficiently and ethically. Quality Criterion: Resources are managed and used responsibly for their intended purpose.

Methodology and approach

We would like the evaluators to outline their proposed methodology and requirements for this consultancy and welcome any alternative proposed methodologies which may be deemed more suitable and efficient. The consultant should consider appropriate qualitative methods and if appropriate, quantitative methods, in the design of their review and evaluation methodology. The overall review should also assess the extent of rightsholders (beneficiary) involvement throughout the project cycle.

We are looking for an evaluation team/consultant to meet the above objectives and scope through a robust qualitative approach, including but not limited to:

· Desk review of secondary data and IR Yemen project documentation.

· FGDs with communities and rights holders – with proportionate sampling.

· Key informant interviews with IR staff, peer agencies, public and private service providers and technical agencies, UN and relevant authorities (local and national).

· Review of Programme and MEAL data, MEAL systems and other assurance mechanism of IR Yemen

· Facilitate a lessons learned workshop with IR Yemen staff.

* **Whilst the evaluation findings and recommendations should be on the overall programme based on a review of the sample projects, the consultant should set out and propose an appropriate sampling frame for the FGDs and KIIs related to each sample project to be reviewed – whilst mindful of the overall number of days envisaged for this evaluation and remaining budgetarily efficient. ***

Project Title

Proposed Number of FGDs and rationale

Proposed Number of KIIs and rationale

Any other

1

Emergency support to Orthopaedic Physical Therapy center in Taiz - Yemen

2

Emergency Cholera Rapid Response For The Affected Populations In

Hodeidah ,Aden, Amran and Hajah Governorates

3

Emergency Nutrition Response for acutely malnourished children, pregnant and lactating women in Yemen

4

Emergency Life-saving Food Assistance (ELFA) though Cash Vouchers - Aden

5

Strengthening the Livelihood of Vulnerable People In Yemen For Economic Recovery

6

Emergency WASH Response for Affected Population in Hodeidah, Amran, Sa'ada and Dhammar Governorates

A provisional list of sample projects to be included as part of the portfolio review is provided in this TOR. However the specific projects to be reviewed can be adjusted in consultation with IRW based on accessibility to the locations and community; or following the desk review identifying other projects which may be more relevant or provide a wider perspective on the overall response and recovery programme. Where these changes result in reduction in the number of proposed FGDs, KII or days required, the overall budget for this assignment will be be proportionately adjusted down.

Consultation with staff, communities and wider stakeholders is expected to include an assessment of the overall IR Yemen response and recovery programme in country and not just the specific project being reviewed.

Required competencies

The successful team will have the following competencies:

· Demonstrate evidence of extensive experience in evaluating humanitarian action.

· Possess sectoral experience and knowledge in evaluating previous disaster response, health, WASH, cash and voucher assistance, food security and livelihood interventions.

· Possess knowledge and practical experience of using quality standards such as CHS and Sphere.

· Possess strong qualitative and quantitative research skills.

· Have excellent written skills in English.

· Be able to fluently communicate in English and can or shall have a team member/s who speaks the the local language (Arabic - if local translators are required this should be budgeted).

· Have the legal right and ability to travel to or within Yemen or have national counterpart consultants appointed in Yemen.

The evaluation team composition should be reviewed to ensure maximum value for money, with preference for the lead evaluator to be also responsible for conducting some FGDs and KIIs.

Its expected the lead consultant, responsible for the consolidated final report, if not based in Yemen will identify and partner with a national consultant or consultants, including any enumerators required where relevant. National consultants/team members must have been identified and be available during the proposed evaluation by the time the consultancy agreement is to be signed by – expected to be no later than 15th Jan 2022. Bids where national consultants have already been identified by the date of tender submission or interview will score higher in this component. Under the overall leadership and responsibility of the lead consultant, national consultants will be responsible for hiring and supervising any in-country enumerators envisaged and ensuring data quality and integrity.

The chosen evaluation team will be supported by IRW Programme Quality (PQ) team, the IRW Regional team and IR Yemen’s senior management, programmes and MEAL teams.

Project outputs

The consultant is expected to produce:

• A detailed work plan and inception report developed with and approved by IRW, setting out the detailed methodology, relevant technical standards to be used as reference for the evaluation, sampling strategy and deliverables prior to commencing the desk review.

• The work plan, inception report, draft report, final report, presentation, etc., and communication language must be in English.

• A security and Covid-19 risk assessment with proposed mitigation measures related to conducting this portfolio review, setting out different contingencies in case of challenges to the evaluation due to security, Covid-19 or other issues.

• A full report with the following sections:

a. Title of Report: An Evaluation of Islamic Relief’s Yemen Response and Recovery Programme

b. Consultancy organisation and any partner names.

c. Name of person who compiled the report including summary of role/contribution of others in the team.

d. Period during which the review was undertaken.

e. Acknowledgements.

f. Abbreviations.

g. Table of contents.

h. Executive summary.

i. Main report – max 40 pages – (the consultant is invited to propose a suitable report structure layout with the inception report).

j. Annexes;

· Terms of reference for the review.

· Profile of the review team members.

· Review schedule.

· Documents consulted during the desk review.

· Persons participating in the review – with appropriate consent for names to be published or specific names should be anonymised highlighting just role, organisation and gender.

· Anonymised copy of field data collected during the review.

· Additional key overview tables, graphs or charts etc. created and used to support analysis inform findings.

· Bibliography.

The consultant will be required to communicate with the IRW international office and provide feedback on and answer questions about the findings from the desk review. This meeting can be attended remotely by the consultant (via Microsoft Teams or Zoom) where the consultant is outside the UK or based on request from the consultant.

The consultant will present the findings to IRW (programme quality, MEAL team, head of region, desk coordinators and officers, technical advisors), IR USA and IR Yemen staff (please allow for 3 separate presentations up to 2 hours each).

Timetable and reporting information

The evaluation is expected to run for a maximum of 30 working days, starting by the 24^th January 2022 and ending before the 31^st March 2022.

Date

Description

Responsibility

16^th December 2021 Tender live date IRW

3^rd January Final date for submission of bid proposal Consultant

4^th – 7^th January 2021 Proposals considered, short-listing and follow up enquiries completed IRW

10^th – 18^th January 2022 Consultant interviews and final selection (+ signing contracts) IRW

24^th Jan 2021 Meeting with the consultant and agree on an evaluation methodology, sampling, plan of action, working schedule. IRW

31^st Jan 2021 Submission of Inception Report (at least 7 days before commencing the evaluation) Consultant

9^th Feb – 21^st Feb 2022 Evaluation/Data collection Consultant

1^st March 2022 Analysis of evaluation data, and submission of the first draft to IR Yemen/IRW for comments

Consultant

3^rd March 2022 Initial Presentation of Findings Consultant / IRW

10^th March 2022 IR Yemen/IRW responses to draft report IR Yemen/IRW

17^th March 2022 Final report submitted to IR Yemen/IRW Consultant

21^st – 24^th March 2022 Final Presentation with IR key stakeholders (x 3) – including IRUSA Consultant

Reporting information:

Contract duration: Duration to be specified by the consultant

Direct report: Programme Impact & Learning Manager

Job Title: Consultant: An Evaluation of Islamic Relief’s Yemen Response and Recovery Programme

The consultant will communicate in the first instance with and will forward deliverables to the IRW Programme Quality team.

Proposal to tender and costing:

Consultants (single or teams) interested in carrying out this work must:

a) Submit a proposal/bid, including the following;

i. Detailed cover letter/proposal outlining a methodology and approach briefing note

ii. CV or outline of relevant skills and experience possessed by the consultant who will be carrying out the tasks and any other personnel who will work on the project

iii. Example (s) of relevant work

iv. The consultancy daily rate

v. Expenses policy of the tendering consultant. Incurred expenses will not be included but will be agreed in advance of any contract signed

vi. Be able to complete the project within the timeframe stated above

Vii. be able to demonstrate experience of humanitarian review for similar work

Payment terms and conditions

Payment will be made in accordance with the deliverables and deadlines as follows:

· 40% of the total amount – submission of the inception report

· 30% of the total amount – submission of the first draft of the evaluation report

· 30% of the total amount – submission of the final report including all outputs and attachments mentioned above**

We can be flexible with payment terms, invoices are normally paid on net payment terms of 28 days from the time of the invoice date.

Additional information and conditions of contract

During the consultancy period,

IRW will only cover:

· The costs and expenses associated with in-country, work-related transportation for the consultant and the assessment team

· International and local travel for the consultant and the local team

· Accommodation while in the field

· Training venues

· Consultancy fees

IRW will not cover:

· Tax obligations as required by the country in which he/she will file income tax

· Any pre/post assignment medical costs. These should be covered by the consultant

· Medical and travel insurance arrangements and costs. These should be covered by the consultant

For further information or to download the full tender documents please visit the link beneath;

https://www.islamic-relief.org/tenders/category/open-tenders/

How to apply:

Consultancy contract

This will be for an initial period that is to be specified by the consultant commencing from January 2022. The selected candidate is expected to work from their home/office and be reporting to the Programme Impact & Learning Manager or team member designated for this study.

The terms upon which the consultant will be engaged are as per the consultancy agreement. The invoice is to be submitted at the end of the month and will be paid on net payment terms 28 days though we can be flexible.

All potential applicants must fill in the table beneath in Appendix 1 to help collate key data pertaining to this tender. The applicant must be clear about other expenses being claimed in relation to this consultancy and these must be specified clearly.

For this consultancy all applicants are required to submit a covering letter with a company profile(s) and CV’s of all consultants including the lead consultant(s).

A proposal including, planned activities, methodology, deliverables, timeline, references and cost proposal (including expenses) are expected.

Other relevant supporting documents should be included as the consultants sees fit.

All applicants must have a valid visa or a permit to work in the UK (if travel is required to the UK) and to the places where this project is required to be undertaken.

Tender dates and contact details

All proposals are required to be submitted by Monday 3^rd January 2022 at 1.00pm UK time pursuant to the attached guidelines for submitting a quotation and these be returned to tendering@irworldwide.org

For any issues relating to the tender or its contents please email directly to tendering@irworldwide.org

Following submission, IRW may engage in further discussion with applicants concerning tenders in order to ensure mutual understanding and an optimal agreement.

Quotations must include the following information for assessment purposes.

1. Payment terms (as mentioned above)

2. Best value for money including a full break down of costs including taxes, expenses and any VAT

3. References (two are preferred)

4. Technical competency for this role

5. Demonstrable experience of developing a similar project

Note: The criteria are subject to change.

Framework agreements

Islamic Relief Worldwide may enter into framework agreements with suppliers/consultants who can support us in similar evaluations in the future. We therefore request those interested companies/consultants to fill in the table below and return this with the schedule 1 beneath with their proposal before the above deadline.

Company name

Day rate for 1 year

Day rate for 2 year

Preferred duration (1 or 2 years)

Earliest start date

Can sign an agreement (yes or no)

Islamic Relief Worldwide is not under any obligations to enter into framework agreements with prospective and potential suppliers/consultants and it is at the discretion of the evaluation committee to proceed with this option.

Appendix 1

Please fill in the table below. It is essential all sections be completed and where relevant additional expenses be specified in detail. In case of questions about how to complete the table below, please contact tendering@irworldwide.org **

Cost of a consultancy for the evaluation of Islamic Relief Yemen’s response and recovery programme, December 2021

Full name of all consultants working on this project

Full company trading name

No of proposed hours per week

No. of proposed days

Preferred days

Non preferred days**

Earliest available start date

Expected project finish date

Day rate (required for invoicing purposes) £

Total cost for consultancy in GBP (less taxes and expenses) £

Expenses (flights) £

Expenses (accommodation) £

Expenses (transfers) £

Expenses (in country travel) £

Expenses (visa) £

Expenses (security) £

Expenses (food) £

Expenses (print/stationary) £**

Expenses other (please specify) £

Total expenses £

Total VAT or taxes £

Total cost for consultancy in GBP (inclusive of taxes and expenses) £

Note

The applicant is expected to take responsibility for paying full taxes and social charges in his/her country of residence.

For further information or to download the full tender documents please visit the link beneath;

https://www.islamic-relief.org/tenders/category/open-tenders/