Project Manager

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IR/INT/EXT/VN/053.19
November 22, 2019

Post Title: Project Manager

Duty Station: Addis Ababa 60%; Somali Regional State, Hargelle 40%

Reports to: Programme Manager

Salary: As per the organization scale

Required: One individual

Duration: 12 months, renewable based on performance

Introduction to IRW

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started its operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Hargelle, Elkere, Bare and Dekasuftu, Afar Regional State; Ewa and Gulina, Oromia Regional State; Chiro and Meayso and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us.**

Purpose of Division

Through capacity building and through technical and programme support, the International Programme Division keeps the organisation focused on the socio-economic and humanitarian needs of vulnerable people.

[The division reinforces IRW’s implementing structure to enable these people and their communities to develop themselves sustainably and ensures that the organisation is prepared to respond promptly and effectively to humanitarian crises.

The division increases the organisation’s ability to tackle poverty by developing and fostering partnerships and institutional relationships effectively and proactively and by ensuring transparent and timely reporting to the organisation’s donors.

Background to the position

Islamic Relief Ethiopia has received funding from DfID for a resilience building project to be implemented in Somali region. The project aim is to protect livestock and reduce mortality to strengthen the resilience of 3,000 pastoralist HH (19,800 individuals) to withstand drought shock through five pillars: livestock insurance, disease prevention, DRR technology, water infrastructure and fodder production. The project will be implemented in Hargelle woreda targeting Cid-dhere, Dawacale, Dirinder, Hayir and Sogsog kebeles.

To successfully deliver on the target component of the project, IRE will require an exceptional manager who has some knowledge, expertise and experience in project management preferably in the area of DRR/Resilience/Integrated WASH/Food Security for our DfID funded project in Hargelle, Somali region. The preferred candidate must have expertise and experience managing institutional grants especially DfID projects. The position is only for national candidates.

Key Working Relationships

Has regular contact with Country Director, Program Manager, Regional Desk Coordinator and donor office.

Scope and Authority

Scope of the Role

This position reports to the Islamic Relief Ethiopia Program Manager. His/her main tasks include;

· Ensure project activities and objectives are agreed and implemented in-line with IR missions and values, and all policies and procedure are maintained and followed in all functional steps

· Ensure that programmes/projects are implemented, monitored and evaluated and effectively handed over to the relevant government sectors and respective communities as their performance are finalized

· Applying the legal requirements and principles of the DfID Accountable Grant Agreement (AGA) throughout the lifetime of the project

· Provide project management and technical support (where possible) for project implementation with an aim of establishing DRR and resilience of the pastoralist communities in the targeted Hargelle areas through supervision of GIS/Drone/Web management staff

· Ensure coordination and integrated team efforts in the delivery of livestock insurance, WASH components, food security and agriculture, GIS/remote sensing that will create disaster planning, response, mitigation and resilience building

· Work closely with IRE country office and WASH and livelihood coordinator to strengthen sector components of the project toward programme goals

· Work with DRR/Resilience specialist on Disaster Risk financing through community-based livestock insurance model

· Provide support and training, coaching and skills development for the project team, Woreda technical team and IR Ethiopia country team on resilience and DRR in line with innovative components of the project, re-livestock insurance system, drones management, GIS mapping and remote sensing

· Provide specialist advice, expertise and leadership to IR regional team (DRRM and FSLA) on the assessment of risk, open data and new tools and approaches on innovation on Disaster Risk Financing

· Deliver innovative strategies on disaster risk financing to IRE management and the regional team and communicate and manage risk; and the use of disaster risk financing in disaster mitigation

· Contribute to the broader directions and management of IRW through experts’ input on integrated disaster risk financing innovative components

· Represent IR with partners in government and other stakeholders at Somali Regional State on matters related to the project

· Ensure quality standards are met

· Undertake financial forecast, monitoring and controlling

· Produce quarterly and annual financial and narrative donor reports to a high standard

· Review progress, budget resources and forward planning

· Develop project plans and risk assessments

Responsibility for Resources

Key Accountability

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.

As project Manager, the following competencies is a must have;

1. Plan strategically and set clear goals

2. Co-ordination and collaboration including information sharing with partners

3. Team builder and work with team professionally

4. Prudent financial management and reporting

5. Experience in designing and facilitating training, conference and knowledge sharing activities or programmes for disaster risk/financing and management

6. Lead, motivate and manage project staff under his/her supervision

1.Key Accountability 1:

· Prepare and oversee programme implementation plan to ensure timely delivery of project activities, including identification of project areas and priority needs.

2.Key Accountability 2:

· Assume direct (technical) management of the team, with a strong focus on coaching, mentoring and capacity building to develop technical and operational expertise.

3.Key Accountability 3:

· Oversee the implementation of the projects in Hargelle and other field areas as desired, ensuring timeliness and delivery according to the activity plan and results frameworks.

4.Key Accountability 4:

· Manage the activities ensuring that it is meeting its intended aims and objectives and achieving impact.

5.Key Accountability 5:

· Assure full compliance of operations with IRW’s principles, rules, regulations and policies, operational strategies and relevant reference documents and policies (Sphere, Do no harm).

6.Key Accountability 6:

· Be responsible for Performance management of all direct reports at field office level including objective setting, performance reviews and capacity building based in training/coaching needs identified.

7.Key Accountability 7:

Adequately represent IRE with regional Zonal and Woreda level relevant gov’t and other partner authorities in Somali region on matters related to the project as assigned and delegated by the Program manager

Person Specification

It is essential that the post holder shows a good understanding and empathy with the Islamic values and principles as well as commitment to IRW’s vision and mission.

Essential

· Master’s degree from a recognized university in either Disaster Management and Sustainable Development, Resilience, Agricultural Economics, Dryland Management, Natural resource Management, GIS/Remote sensing

· Excellent practical team management

· Holds a project management qualification eg PMDPro, Prince II etc

Experience

· A minimum of ten years' professional project management experience and experience in disaster risk management, with a focus and expertise on disaster risk financing and management

· Demonstrated practical experience in DRR and resilience building programming including in far-flung areas

· Have extensive experience managing DfID or UN grants including at international level and is able to submit examples of previous reporting to DfID/UN institutions at interview stage

Personal Qualities

· Problem Solving

· Flexible and with can do attitude

· Understands and respects Gender and diversity

· Strong teamwork and leadership attributes

· Excellent written and oral communication skills

· Simple and practical ability to tolerate basic field condition in the remote areas

Desirable

· Adaptability and ability to live within the community Holds a project management qualification eg PMDPro, Prince II etc

Applications

If you think you meet the above qualification and willing to join our dedicated team, kindly send us the following to email: Ethiopia.HR@islamic-relief.org.et

· Competency letter stating reason for considering for this position

· Detailed and updated Curriculum Vitae (CV) not exceeding four pages

· Three referees (they should be able to comment on your work in the technical areas besides other general information) and one must be immediate/current employer

· Closing date for the application is December 06, 2019.