Country: Turkey
Closing date: 28 Jul 2019
JOB SUMMARY
The Procurement Officer will support Senior Procurement Officer in the delivery of humanitarian projects to assist individuals, families, and communities affected by Syria crises.
This will include completing a range of tasks to support the team with supply chain needs and plan, document, and monitor the supply of materials, equipment, and assets, ensuring their use according to IR and donor procedures.
Turkish nationals, particularly from Istanbul, are strongly encouraged to apply, as are female candidates.
Islamic Relief’s mission in Syria is to assist in the relief, recovery and strengthening of communities following Syria Crises. We work regardless of ethnicity, religion, or gender; you do not need to be a Muslim to work for, or receive assistance from Islamic Relief.
Please note: This position is designed to assist affected communities on an emergency basis, applications will therefore be reviewed as they are received and successful candidates contacted on an on-going basis, meaning positions may be filled before the deadline date if strong candidates are identified.
MAIN DUTIES & RESPONSIBILITIES
The following duties are generic and may differ depending on the requirements of the mission.
Under the supervision of the Procurement and Logistics Coordinator based in Turkey. The Procurement Officer based in Istanbul, Turkey, is responsible for the following duties:
- Coordinate with Senior Procurement Officer for execution of procurement and deliveries.
- Assist in ensuring procurement guideline and limits are being followed by Country office and all area / field offices.
- Assist in bringing improvement in procurement process and guidelines.
- Prepare and update agreement formats which can be utilized by Country office, Area and Field Offices.
- Prepare all the legal contracts carefully and get them signed.
- Conduct weekly meetings with Finance and Programme Departments to resolve issues and ensure procurement process is running smoothly.
- Ensure Procurement colleagues are following the project timelines for ERP posting etc
- Provide updated Procurement Plans.
- Immediately get deployed in case of emergency.
- Prepare reports, charts, summaries etc for Senior Procurement Officer.
- Ensure preparedness for emergency response
- Arrange suppliers facility visit
- Provide technical and operational support to the field office, as well as advice on application of procurement management best practice, systems and procedures.
- Take initiative in management improvement for the procurement function.
- Assess existing procurement operations systems and advise on corrective measures to be undertaken.
- Represent Islamic Relief World wide’s interests within inter-agency procurement activities.
- Ensure the correct implementation of Islamic Relief Worldwide’s procurement procedures.
- Ensure the usage of required Islamic Relief Worldwide procurement documentation and donor requirements and enable the auditing trail.
- Manage a local emergency stockpile and goods consolidation point in order to permit the rapid movement of humanitarian supplies.
- Assist to Design and implement procurement tracking system.
- Review the procurement component of field office budget proposals for consideration during budget review.
- Develop key performance indicators by which localized procurement contracts can be managed.
- Provides advice and guidance to vendors on procurement matters, and coaches suppliers on relevant processes (i.e. Requests for Proposals (RFP), Requests for Quotations (RFQ), bid evaluation criteria other competitive procurement tools) to ensure donor needs are met, and to ensure IR obtains best value.
- Plans, organizes and leads the bid solicitation process including drafting and floating RFQ, RFP, developing bid evaluation criteria.
- Participate on the bid evaluation committees, ensures the integrity of the competitive process, facilitates bidder debriefings, and exercises appropriate judgment and tact while ensuring to protect confidential information
- Prepare request and purchase orders to order materials, goods and supplies, send them to the suppliers.
- Interact with the suppliers on a day to day basis, review deliveries against the orders.
- Ensure timely delivery of goods and all other bindings of legal contracts.
- Any Other duties or responsibilities assigned by the Supervisor.
SKILLS
- Excellent organizational and information management skills
- Able to conduct rigorous checks on data and documentation.
- Excellent communication skills - able to communicate and report both orally and in writing.
- Ability to work on own initiative as well as part of a team
- Communicates honestly, openly, and consistently.
- Shares information appropriately and ensures that views of all members of the team are freely expressed.
- Willing to be accountable for work conducted.
- Encourages a positive rather than negative viewpoint.
- Problem solving skills and self-management - able to form creative solutions in problem solving.
- Ability to manage multiple priorities and work under pressure and to deadlines.
- Good interpersonal skills and the ability to work sensitively with people from various cultural and social backgrounds.
- Able to build productive working relationships with local/provincial authority figures, colleagues, and members of other organization.
- Willing to adapt to IR’s norms and values without compromising personal beliefs and principles.
QUALIFICATIONS AND COMPETENCIES
Education:
University degree in Business Administration and/ or Supply Chain or related fields with a relevant combination of experience in areas such as procurement or operations/ management, supply chain management, etc.
Work Experience:
At least 3 years of progressively responsible experience in Supply chain / Procurement. Varied warehousing/ logistics functional background is an asset, from procurement to warehousing, transport management and distribution to beneficiaries. Experience in international humanitarian response or military operations is an asset.
Languages:
Fluency in spoken and written both English and Turkish.
Knowledge of Syrian Arabic is an advantage.
Turkish nationals, particularly from Istanbul, are strongly encouraged to apply, as are female candidates.
How to apply:
If you are reliable, service minded, discreet, and dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by completing the application form from the following link and you may send your CV to Syria.Mission@islamic-relief.com.tr on or before the closing date.
Application procedure:
· Interested applicants that possess the personal specifications mentioned above may apply by completing the job application on the following link before 28th July 2019 at 5:00 pm. You may send your CV to Syria.Mission@islamic-relief.com.tr on or before the closing date.
· Please complete all the fields in the application link and submit it before the deadline, as any incomplete or late application will be refused.
· Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants, and to select candidates who will attend a job interview from among the applicants in accordance with those standards.
· If you have any query regarding the application, please send it to Syria.Mission@islamic-relief.com.tr
Turkish nationals, particularly from Istanbul, are strongly encouraged to apply, as are female candidates.