Tender for reducing and mitigating Sexual and Gender-Based Violence (SGBV) in conflict affected Baghdad and Anbar Governorates in Iraq, July 2019

Islamic Relief Worldwide

Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world's poorest people. It is an independent Non-Governmental Organisation (NGO) founded in the UK in 1984.

With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for the three billion people still living in poverty. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender.

Our vision:

Inspired by our Islamic faith and guided by our values, we envisage a caring world where communities are empowered, social obligations are fulfilled and people respond as one to the suffering of others.

Our mission:

Exemplifying our Islamic values, we will mobilise resources, build partnerships, and develop local capacity, as we work to:

· Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond by providing relief, protection and recovery.

· Promote integrated development and environmental custodianship with a focus on sustainable livelihoods.

· Support the marginalised and vulnerable to voice their needs and address root causes of poverty.

At the international level, Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council, and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Sustainable Development Goals (SGDs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief are one of only 13 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee (www.dec.org.uk), and is certified by CHS

IRW endeavours to work closely with local communities, focussing on capacity-building and empowerment to help them achieve development without dependency.

Please see our website for more information http://www.islamic-relief.org/

Background

Islamic Relief Canada (IRC) has been operating in Canada since 2007, providing humanitarian relief and solutions to poverty through long-term development projects around the world. IRC has been actively working in Iraq through its implementing partner, Islamic Relief Iraq (IRI). IRI began work in 2003 and has an extensive presence in the country. To date, Islamic Relief Canada has helped over 160,000 individuals in Iraq with Shelter, WASH assistance and health services. In 2016, Islamic Relief Canada received $3,000,000 from the Government of Canada for a 3 years project focusing on SGBV in Anbar and Baghdad.

Objectives

The specific objectives are:

· To provide an evaluation report on the relevance and effectiveness of Islamic Relief Canada’s project “Reducing and Mitigating the Risks of Sexual Gender Based Violence in conflict affected Baghdad and Anbar” (020_002128) using the adapted IR criteria of:

· Timeliness

· Appropriateness

· Cost effectiveness

· Early impact

· Connectedness

· Coordination with other actors

· Accountability

Methodology

The evaluator will visit the program areas to appraise the output and impact of the project utilizing a range of participatory techniques. The methodology of the evaluation will be as follows:

● Meeting with the Project Team in the IR Country Office. The meeting will start with a presentation given by a member of the project team about the program, its implementation and overall management. It will be followed by an in-depth group interview

● The next step will be to review all related secondary information related to the project kept in the office. This will include project proposal, contractual agreement with sub-partners, tendering/procurement documents, distributions lists, master rolls, project reports etc.

● Field visit to the project areas (all women’s centers and targeted primary health care centers)

● Meetings, FGDs and in-depth interviews with IR target beneficiaries, local leaders, government officials, NGOs and non-beneficiaries, as well as the local partner Tajdid using a questionnaire (to be shared with IRC for approval prior to evaluation)

● Transect walk and other PRA tools as seems necessary

● Photographic documentary evidence

After the field visit, a summary of the main findings and recommendations will be made and shared with the programs team and partner organizations through a feedback session.

The participatory approaches will enable the evaluator to incorporate information from various sources. As much possible, information will be triangulated and crosschecked. Views and opinions of various stakeholders will be considered.

Project output

The initial findings will be analyzed, shared and discussed with the program team in Iraq and then collated in a narrative report (in English) to be shared with IRC.

A first draft will be shared with IRC, IRW and IR Iraq for review. The final version will take into consideration the eventual comments introduced to the draft version and will be submitted by the agreed upon due date.

Timescales

It is proposed that the consultant will be recruited for a negotiable period (open to discussion) based on the following timescales:

Action

By when

Who

Tender live date

3^rd July 2019

IR Iraq + IRW (procurement)

Final date for submission of bid proposal

23^rd July 2019

Applicant

Proposals considered, short-listing and follow up enquiries completed

w/c 29^th July 2019

IR Iraq + IRW

Consultant interview and final selection

5^th August 2019

IR Iraq + IRW

Meeting with the consultant and agree on methodology, plan of action, working schedule

19^th August 2019

IR Iraq + IR Canada

Desk Review, interviews and collection of data

1^st November 2019

IR Iraq

Submission of the first draft to IRW/IR Iraq and IR Canada for comments

31^st December 2019

Selected consultant

IRW/IR Iraq and IR Canada responses to draft report

15^th January 2020

IR Iraq + IRW + IR Canada

Final report submitted to IRW and IR Canada

29^th February 2020

Selected consultant

Presentation of the report to IRW management

4^th March 2020

Selected consultant

Contract duration: Duration to be specified by the consultant and IRW based on completion of the assignment

Direct report: IR Iraq Country Director

Location: Baghdad/Anbar (Iraq) and Birmingham (UK)

Job Title: Consultant; Sexual and Gender based violence

Proposal to tender and costing:

Consultants (single or teams) interested in carrying out this work must:

a) Submit a proposal/bid, including the following;

i. Detailed cover letter/proposal outlining a methodology and approach briefing note

ii. CV or outline of relevant skills and experience possessed by the consultant who will be carrying out the tasks and any other personnel who will work on the project

iii. Example(s) of relevant work

iv. The consultancy daily rate

v. Expenses policy of the tendering consultant. Incurred expenses will not be included but will be agreed in advance of any contract signed

vi. Be able to complete the project within the timeframe stated above

vii. Be able to demonstrate experience of outcome reviews, mapping and impact assessment/evaluation approaches for similar work

Terms and conditions

Payment will be made in accordance with the deliverables and deadlines as follows:

· 25% of the total amount – submission of the inception report

· 25% of the total amount – submission of the first draft of the evaluation report

· 50% of the total amount – submission of the final report including all outputs and attachments mentioned above

We can be flexible with payment terms, invoices are normally paid on net payment terms of 28 days.

Additional information and conditions of contract

a) The ToR document is between the consultant and Islamic Relief Worldwide

b) Islamic Relief Worldwide is a legally registered charity under the laws of the United Kingdom charity registration number 328158

c) This document covers the research project identified and described in this document and related correspondence and may not be expended for any other purposes without the prior written approval of Islamic Relief Worldwide,

d) The project will be carried out under the auspices of the Islamic Relief Worldwide, The lead researcher will be working in the capacity of a freelance consultant.

e) Collected data, information, reports and reference documents should be submitted, along with any audio files and transcripts collected.

f) Intellectual Property Rights to all research, and data, conducted and collected and the final report belongs solely to Islamic Relief Worldwide.

g) In case of contraventions or breach of any of the terms of the agreement, any outstanding payments to the Lead Researcher will be withheld.

During the consultancy period,

IRW will only cover:

· Consultancy fees

· Any travel costs to visit IRW or any of our country offices if required

IRW will not cover:

· Tax obligations as required by the country in which he/she will file income tax

· Any pre/post assignment medical costs. These should be covered by the consultant

· Medical and travel insurance arrangements and costs. These should be covered by the consultant

Please visit the website link beneath to access the full tender and guidelines documents;

https://www.islamic-relief.org/tenders/category/open-tenders/

Consultancy contract

This will be for an initial period that is to be specified by the consultant commencing from July/August 2019 (exact date to be mutually agreed). The selected candidate is expected to work in the field and be reporting into the Country Director (IR Iraq).

The terms upon which the consultant will be engaged are as per the consultancy agreement. The invoice is to be submitted at the end of the assignment and will be paid on net payment terms 28 days though we can be flexible.

All potential applicants must fill in the table beneath in Appendix 1 to help collate key data pertaining to this tender. The applicant must be clear about other expenses being claimed in relation to this consultancy and these must be specified clearly.

For this consultancy all applicants are required to submit a covering letter and CV’s of all potential consultants including the project lead.

A proposal including, planned activities, methodology, deliverables, timeline, and cost proposal (including expenses) are expected.

Other relevant supporting documents should be included as the consultants sees fit.

All applicants must have a valid visa or a permit to work in the UK (if travel is required to the UK). A valid visa/work permit is also required for those areas required to be visited as part of this consultancy.

GDPR and personal information

All applicants are advised to provide us with a CV that contains information which is only necessary for us to examine, assess and process the application, personal data beneath is not a requirement.

· Full personal residential address (supply country of residence only)

· DOB (date of birth)

· Hobbies and interests

· Age

· Gender

· Phone numbers

· Marital status

· Other personal information

If however, personal data has been submitted your application will be processed and will not be disregarded.

The information beneath will be an essential requirement for us to process your application.

a) Name

b) Profile

c) Country of residence

d) Employment and work experience history

e) Education

f) Achievements and accomplishments

g) Responsibilities, memberships, representative and voluntary roles

h) Training received and delivered

i) Written papers, journals, research, books and publications

j) Essential educational and training certificates

k) Languages spoken and proficiency

l) Skills competency

m) Referees

Tender dates and contact details

All proposals are required to be submitted by Tuesday 23^rd July 2019 at 1.00pm UK time pursuant to the attached guidelines for submitting a quotation and these be returned to tendering@irworldwide.org

For any issues relating to the tender or its contents please email directly to tendering@irworldwide.org

Following submission, IRW may engage in further discussion with applicants concerning tenders in order to ensure mutual understanding and an optimal agreement.

Quotations must include the following information for assessment purposes.

1. Timescales

2. Full break down of costs including taxes, expenses and any VAT

3. References (two are preferred)

4. Technical competency for this role

5. Demonstrable experience of similar work/evaluation

Note: The criteria are subject to change.

Appendix 2

Please fill in the table below. It is essential all sections be completed and where relevant additional expenses be specified in detail. In case of questions about how to complete the table below, please contact tendering@irworldwide.org

Cost evaluation of consultancy for reducing and mitigating Sexual and GBV in conflict affected Baghdad and Anbar Governorates, July 2019

Applicants/lead consultants name

Full company trading name

No of proposed hours per week

No. of proposed days

Preferred days

Non preferred days

Earliest available start date

Expected project finish date

Day rate (used for invoicing purposes)

£

Total cost for consultancy in GBP (less taxes and expenses

£

Expenses (flights)

£

Expenses (accommodation)

£

Expenses (transfers)

£

Expenses (in country travel)

£

Expenses (visa)

£

Expenses (security)

£

Expenses (food)

£

Expenses (print/stationary)

£

Expenses other (please specify)

£

Total expenses

£

Total VAT or taxes

£

Total cost for consultancy in GBP (inclusive of taxes and expenses)

£

Note

The applicant is expected to take responsibility for paying full taxes and social charges in his/her country of residence.