United Kingdom of Great Britain and Northern Ireland: Tender of evaluation for rural integrated development in Somaliland (Rides) project, October 2018

Islamic Relief Worldwide

Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world's poorest people. It is an independent Non-Governmental Organisation (NGO) founded in the UK in 1984.

As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender.

Our vision:

Inspired by our Islamic faith and guided by our values, we envisage a caring world where communities are empowered, social obligations are fulfilled and people respond as one to the suffering of others.

Our mission:

Exemplifying our Islamic values, we will mobilise resources, build partnerships, and develop local capacity, as we work to:

Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond by providing relief, protection and recovery.

Promote integrated development and environmental custodianship with a focus on sustainable livelihoods.

Support the marginalised and vulnerable to voice their needs and address root causes of poverty.

We allocate these resources regardless of race, political affiliation, gender or belief, and without expecting anything in return.

At the international level, Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council, and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Millennium Development Goals (MDGs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief are one of only 13 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee (www.dec.org.uk)

IRW endeavours to work closely with local communities, focussing on capacity-building and empowerment to help them achieve development without dependency.

Please see our website for more information http://www.islamic-relief.org/

Project background

Islamic Relief Somalia (IRS) has been operating in Somalia since 2006 and has responded to conflict and drought affected people through provision of life saving assistance. Through its projects, IRS has continuously been providing safe drinking water, improving hygienic sanitation facilities, increasing hygiene awareness, particularly to ones living in IDP camps; empowering the urban poor and distressed working children, engaging in conflict management and mitigation and strengthening of community cohesiveness and co-existence.

The project to be evaluated is a four year Rural integrated Development in Somaliland funded by IRUK and implemented by Islamic relief Somalia in Dacarbudhuq and Abdaal districts of Somaliland. The project aims is to reduce rural poverty, contribute to Somalia/Somaliland national development plans and sustainable development goals. Initial project target beneficiaries are 6955 HHs with gender distribution (60% female 40% male) most of whom are vulnerable.

The purpose of this evaluation is to document and inform the stakeholders (donors, partners and beneficiaries) of the project’s relevance, effectiveness, sustainability, the potential impact in relation to project outcomes and the lessons learned, disaggregated per type of beneficiary (men, women, youth). The end of project evaluation shall relate largely to the baseline evaluation to allow measuring progress and the contribution of the project.

Objectives

The following are objectives for this particular project;

Objective 1: Develop improved and resilient livelihoods for 6,955 HHs in Abdaal and Dacarbudhuq districts Livelihood interventions will be developed to withstand drought enabling community members to improve the production and marketing of crops and livestock on internal and external trading markets, boosting income. Small businesses and casual labourers will receive inputs and skills training to solicit demand for their services

Objective 2: Increase the quantity and quality of water to at least 5,246 HHs in Abdaal and Dacarbudhuq as well as for crop and livestock production. A piped network will run from newly constructed boreholes to provide households with potable water. Berkads and shallow wells will serve the water needs of crops and livestock. Polluted and salinated streams will also be cleared of chemical intoxicants and waterborne disease agents

Objective 3: All school-aged children, boys and girls alike, complete the full course of primary education. Parents will be targeted to send their children to school and teachers encouraged routinely monitoring and reporting absenteeism and truancy. School materials and uniforms will be provided to help those families who cannot afford them as this will encourage families to ensure children are educated. Schools will be furnished with equipment and teaching materials to promote a conducive learning environment

Objective 4: Reduce mortality rate of children under-5. The drive to increase income, improve the quality of water and introduce new hygiene practices will reduce the mortality and diarrhoeal incidences of children under-5. As purchasing power enhances, nutrition and dietary intake will also improve

End term evaluation

Scope and objective

The evaluation will cover the entire RIDES project duration, from May 25th 2015 to December 31st, 2018. The overall objective of the evaluation is to assess the impact of the project on targeted beneficiaries and provide stakeholders with information on the performance of the project from beginning to end, document important lessons learned and provide practical recommendations for promising practice that can be replicated into other project that have similar interventions- the project end evaluation will seek to understand the relevance, efficiency, effectiveness, impact and as well as the achievement of the project .

The evaluation should provide assessment against project aims, objectives (including Impact of the Women cash Grants, Farm Tools distribution and vocational skills training as well as the distribution of Machinery Equipment’s for cultivations) and results based on the Project logical-model and the proposed intervention.

It should make credible analysis of the impact of the project, and draw lessons to build Islamic Relief’s institutional knowledge and that of stakeholders.

End term evaluation objectives

End term evaluation objectives of this project are;

(a) To assess the relevance/appropriateness of the theory of change of the project: Is the project addressing urgent needs and were suited to the priorities of the beneficiaries that will make a difference to the lives of the most vulnerable communities in terms of access to sustainable livelihood and production.

(b) Assess the efficiency: The evaluator will assess whether activities of the project were cost-efficient, were achieved on time and whether they were implemented in the most efficient way compared to alternatives or not.

(c) Assess the effectiveness of activities and achievement of targets/outcomes.

(d) Assess the project’s achievements in relation to the project’s objectives and intended results stated in the project document, logical framework and project implementation plan.

(e) Evaluate the impact/change on the intended beneficiaries and how the project has contributed to these changes, Assess the extent to which project outcomes will be sustained beyond the life of the project.

(f) Lesson learnt: Identify the key lesson learned and the promising practice that can be replicated in other projects that have similar interventions.

(g) To deliberate on opportunities to improve and inform the design of livelihoods intervention as part of Islamic Relief’s Integrated livelihoods initiative (provide recommendations on Islamic Relief’s livelihoods programming).

The evaluator should assess the project using the DAC Criteria for Evaluating Development Assistance, as well as assess to what degree the project is complying to each of the 9 Core Humanitarian Standards and their sub-indicators? What is being done well? What needs to improve?

Relevance

· Investigate and make conclusions on the appropriateness of project concept to the problems it was supposed to address taking into account the prevailing political and social economic situation in Somaliland.

· Review the complementarity of the project with other IRS interventions in Somaliland and particularly how this project has contributed to the reduction of vulnerability through the provision sustainable livelihood and capacity building.

· Review the project design including the risks and assumptions and their impact on the project.

Efficiency

· Assess how well the project activities transferred the available resources into the intended results in terms of quantity, quality and time.

· Assess how the project strategy used induced sustainable change, particularly in regard to working with Local government and community participatory processes.

· Assess how inputs and means have been converted into activities and the quality of the results achieved.

· Analyse the efficiency of the project implementation and monitoring at result level using the indicators of the log frame and the proposed timetable.

· Assess the level of collaboration with other agencies and the various project stakeholders.

· Verify the appropriateness of the project implementation approach and the innovativeness and response by project management to bring changes to the social environment in which the project operates.

Effectiveness

· Measure the extent to which the project achieved its outcomes and purpose using the OVIs column of the Logical Framework

· Assess whether planned benefits have been delivered and received as perceived by project management and target groups and will continue towards the intended purpose.

· Analyse the effectiveness of project strategies and capacity building efforts to determine if they are sustainable.

· Determine the progress made in achieving results of the project at all levels.

· Assess the quality of operational work planning, budgeting and how the project managed the originally identified risks and others that may not have been foreseen.

· Assess the quality of reporting.

· Check if the assumptions were correct and if not how this has affected the project achievements.

Impact

· Analyse whether the project has made milestones that will contribute to the sustainable development goal of sustainably improving access to basic needs by vulnerable communities and other disadvantaged groups.

· Determine the impact the project has made on improving living standards to the direct project beneficiaries.

Sustainability

· Evaluate the stakeholder participation in the management/implementation of the project;

· Measure the level of local ownership and confirm whether key stakeholders are committed to continue and build on the achievements of the project;

· Confirm whether the community has the intent and capacity to continue the support activities including financial and technical capacities.

· Assess if the regional environment, socio-economic, political and cultural factors are conducive to the continuity of the project support activities.

· Assess to which level sustainability has been considered in planning and execution of activities particularly in respect to institutions, formal and non-formal, as well as technical and cross cutting issues;

· Validate the exit strategy in place.

· To enable a possible replication, the evaluator is to check whether the process and lessons learned are being documented appropriately so they can be translated into a methodology which will enable others to replicate the activities more easily and effective (multiplier effects).

Cross-cutting Issues:

· Particular attention will be given to special needs, vulnerable and marginalized groups, gender, cultural identity, peace building, environment mainstreaming and capacity building in the project.

On the basis of the above-mentioned assessment,

· Measure the extent to which the project is successful in achieving its purpose in the targeted region. Analyse strengths and weaknesses of the project and identify lessons learned.

Develop detailed recommendations for how to strengthen: Project management (including monitoring); Implementation (including approaches) and relations with stakeholders in the project area. The recommendations should be placed into the context of how the project should be implemented in order to maximize impact going forward

CHECKLISTS OF INDICATORS AGAINST EACH BENCHMARK

Given that Islamic Relief is committed to upholding the Core Humanitarian Standards in all areas of operations, it is important to ensure capture of data in the following indicators:

2.3.1 The program is principled, appropriate and relevant meeting the needs of different groups

· Program has needs assessments/analysis of the context and stakeholders

· Targeting criteria exists

· Assistance is adapted to different capacities and capabilities

· Risk assessment/risk mitigation plan are done

2.3.2 The program is timely and effective

· Evidence that the project adapts to the changing context

· Activities are implemented without unnecessary delays

· Contingency plans are in place

2.3.3 The program strengthens local capacities and avoids negative affects

· Local leaders and/or authorities consulted to ensure strategies are in line with local/national priorities.

· Equitable opportunity for participation of all groups

2.3.4 There is accountability all stages of the project and functioning system in place for information sharing and community feedback.

· There is community participation at all stages of the project and functioning system in place for information sharing and community feedback

· Complains/feedback mechanism is functioning

· Project staffs conduct themselves in a safe and appropriate way.

2.3.5 An M&E Strategy is in place and been implemented using appropriate indicators

· The project has M&E/Result framework in place

· Appropriate tools are developed and used to ensure relevant monitoring information is gathered.

· Monitoring information is used in decision making and adapting the programming

2.3.6 The program budget is carefully managed to ensure the efficient and timely use of resources in line with the projects objectives.

· Project expenditure is regularly reviewed against the budget

· Timely reporting is delivered and necessary adjustments made

2.3.7 Sustainability of the project strategies

· Strategies build on local capacities and works towards improving the resilience of the communities and people affected by crisis.

· Project plan includes a transition or exit strategy

2.3.8 Impact

· What are the wider social, economic, technical and environmental effects of the project on individuals by sex, age-groups and communities

2.3.9 Coherence/Complementarities

· How has the project been coordinated with activities and priorities of other agencies and organizations (Including local and national government)

· Were appropriate system of coordination established

2.3.10 Learning

· What were the key lessons learned

· What should be repeated in similar projects in future

· What should not be repeated in similar project in future

Target audience

The target audience for this project are as follows;

· Donor

· Project line ministries

· IRS field and regional level Staffs

· Project beneficiaries and Project team

Methodology and approach

Islamic Relief Somalia proposes a participatory, multi-stakeholder approach in undertaking this assignment. Both qualitative and quantitative methodologies of data collection should be employed. The consultant will design methodologies following the indicators of logframe and result framework. The methodologies will include (but not be limited to):

1. A desk review of programme information including project proposals and reports.

2. Meetings with IRW M&E Global lead as well as field staffs of Islamic Relief Somalia

3. Interviews with staffs directly involved in the implementation process whose work contributed towards the objectives.

4. Interviews/surveys with local authorities and development actors.

5. Project site visits, Interviews (1 to 1), FGDs with the sample beneficiaries, ensuring the sample is representative and reflective of all women, men, girls and boys of all ages and abilities, and any other tools the consultant deems necessary to produce an effective and useful report.

6. Organisation of initial workshops to train evaluation teams in evaluation methodology (if relevant) as well as a final post-fieldwork workshop to assess and discuss the initial findings with Islamic Relief staff.

7. Submission of the draft evaluation report to IRS prior to the finalisation of the report.

8. If requested a member of IRS staff will be part of the team, and the consultant is expected to lead and build their capacity.

9. The Consultant should consider participatory methods in the design of the evaluation methodology, both to involve beneficiaries as well as to build their capacity. There should also be a mechanism to provide feedback to communities on the findings of the evaluation, e.g. through a meeting, newsletter, or other methods as appropriate. The overall evaluation should also assess the extent of beneficiary involvement throughout the project cycle.

Documents to be reviewed

The documents to be reviewed for the evaluation study includes the following;

· Project documents (Proposal, log frame ,PRA assessment)

· Baseline Report

· Monthly, Quarterly, Semi-annually and annual reports

· Training Reports

· Success stories

· Any district level secondary data and other relevant documents

KEY EVALUATION DELIVERABLE'S

The key deliverable's of this evaluation will include;

Output 1: A detailed work plan developed with and approved by IRW, setting out the detailed methodology and deliverables prior to commencing the field visits.

Output 2: The incumbent will submit a comprehensive end line evaluation report in both electronic version and signed hard copy. The document should be very precise and address each specific objective.

The incumbent will submit the following:

Inception report on the execution of the assignment within three days of the commencement of the consultancy; setting out how he/she will approach the assignment, proposed methodology, evaluating team, proposed budget and detailed work plan and data collection tools, including draft survey questionnaire for collection of field-level data.

Draft comprehensive end line evaluation report which should include at least the following:

§ Executive summary (2 pages)

§ Background

§ Introduction

§ Purpose and objectives

§ Description of Methodology

§ Analysis and Findings

§ Conclusion and recommendations

Output 3: The incumbent will also deliver a high quality Power-Point presentation to wider audience such as IR staff, donors and other stake holders

Output 4: Final report, incorporating project teams’, Programme Manager’s and other stakeholders’ input, completed after input is received.

The written report will be:

· Produced in English language and using grammatically correct, clear and concise language.

· The report format and text shall be in A4 paper size and a legible Times New Roman 12 font size.

· At least one signed hard copy and one electronic copy by the agreed deadline.

· Final report; to be produced in the formats and schedules formats stipulated by IRW and in accordance with IRW consultancy procedures

Timetable and reporting information

The evaluation is expected to run for 30 days, starting early December, lasting 30 working days

Action

By when

Who

Call for expression of interest

19^th October 2018

IRW

Final date for submission of expression of interest

26^th October 2018

Consultant

Proposals considered, short-listing and follow up enquiries completed

31^st October 2018

IRW

Consultant interview and final selection

5^th November 2018

IRW

Review of all project documents, reports, and relevant secondary data.

7^th November 2018 (1 working day)

Consultant

Meeting with the consultant and agree on an evaluation methodology, plan of action, working schedule

12^th November 2018 (1 working day)

Consultant/IRW/IR Somalia

Submission of Inception Report (at least 7 days before commencing the evaluation)

14 – 16^th November 2018 (3 working days)

Consultant

Evaluation/Data collection

Between 26^th and 11^th December (12 working days)

Consultant

Collation and analysis of evaluation data, and submission of the first draft to IR Somalia/IRW for comments

2^nd January 2019 (10 working days completion of data collection

Consultant

IRW/IR Somalia responses to draft report

11^th January 2019

IR Somalia/IRW

Final report submitted to IRW

16^th January 2019 (3 working days)

Consultant

The consultant will report directly to IRW M&E Global lead and will closely work with the IRS country and RIDES project team in Somaliland such as the Area Manager, Livelihood Officer, Project Assistants and Monitoring, Evaluation, Accountability and Learning Coordinator.

Contract duration: Duration to be specified by the consultant

Direct report: IRW M&E Global lead

Job Title: Consultant; Rural Integrated Development in Somaliland.(RIDES)

Goal: Reduced hunger and poverty in two rural districts in Somaliland

Project Target Groups: Rural Communities

Location: Dacarbudhuq and Abdaal Districts, Awdal region Somaliland

Target Area: Map of the target Area can be downloaded from Here

The consultant will communicate in the first instance with and will forward deliverables to the IRW M&E Global lead

SPECIFICATIONS FOR THE CONSULTANT

The consultant must demonstrate evidence of high level of research experience in monitoring and evaluating in similar areas and especially in livelihood projects. The consultant should possess strong statistical/quantitative and qualitative research skills with excellent writing abilities. An appreciation and Understanding of team work is highly required together with a high level of professionalism and ability to meet tight deadlines.

He/she would be responsible for;

Review all relevant documents for evaluation study

Develop evaluation study design which includes survey methodology and the data collection tools (questionnaire; focus group guides, interview protocol, data entry templates, etc.), as appropriate, including a field manual for training, in consultation with evaluation team, reflecting IRW and IRS feedback on the methodology. These should be heavily based on the tools used at baseline in order to make appropriate comparisons over the life of the project

· Designing the ODK forms, data entry template, procedures and systems, and training of entry clerks in the use of the template,

· Develop the field work schedule in consultation with evaluation team

· Conduct training for the data collectors during field visits phase, finalize the evaluation schedule

· Supervise the data collection process, give advice and ensure the quality of the data

· Conduct interviews (KII) with key project staff,

· Data analysis and report writing. It is expected that at least 2 drafts be provided to IRW and IRS, with feedback addressed in each round before submission of the final report

· Provide required data that is complete and labelled in English (variables and values) for both the SPSS and Microsoft Excel file formats.

· Provide final versions of data collection tools.

· Provide daily field briefing to the IRW M&E Global lead on progress and any challenges from the field.

SPECIFIC ESSENTIAL QUALIFICATIONS

The consultants/consulting firm should be an experienced and have expertise in the following: -

· Extensive experience in research work and in education assessments/evaluations, including previous working experience in Somalia;

· At least a Master’s Degree in economics, developmental studies, business administration and social science or related field for the lead consultant/ a minimum of Bachelor’s Degree on the relevant academic areas with 7 year of progressive experience in research can be acceptable.

· Five years demonstrated experience in research in context like Somalia with sound understanding of cross cutting themes such as child protection, child rights and awareness.

· Knowledge in Research Methodologies and application of various tools including practical experience in assessments, planning, implementation, monitoring and evaluation of community based interventions

· The incumbent should have proven experience of using participatory methods as the means of data collection and analysis.

· Fluency in spoken and written English, knowledge of Somali is an added advantage.

· Excellent analytical and report writing skills with skills in using statistical packages such as SPSS.

Proposal to tender and costing:

Consultants (single or teams) interested in carrying out this work must:

a) Submit a proposal/bid, including the following;

i. Detailed cover letter/proposal outlining a methodology and approach briefing note

ii. CV or outline of relevant skills and experience possessed by the consultant who will be carrying out the tasks and any other personnel who will work on the project

iii. Example (s) of relevant work

iv. The consultancy daily rate

v. Expenses policy of the tendering consultant. Incurred expenses will not be included but will be agreed in advance of any contract signed

vi. Be able to complete the project within the timeframe stated above

vii. Be able to demonstrate experience of outcome reviews, mapping and impact assessment/evaluation approaches for similar work

Terms and conditions

Payment will be made in accordance with the deliverables and deadlines as follows:

· 25% of the total amount – Upfront payment

· 35% of the total amount – submission of the first draft of the evaluation report

· 40% of the total amount – submission of the final report including all outputs and attachments mentioned above

We can be flexible with payment terms, invoices are normally paid on net payment terms of 28 days.

Additional information and conditions of contract

During the consultancy period,

IRW will only cover:

· Consultancy fees

· Any travel costs to visit IRW

IRW will not cover:

· Tax obligations as required by the country in which he/she will file income tax

· Any pre/post assignment medical costs. These should be covered by the consultant

· Medical and travel insurance arrangements and costs. These should be covered by the consultant

To download the original tender and guidelines documents please click on the link beneath;

https://www.islamic-relief.org/tenders/category/open-tenders/

Consultancy contract

This will be for an initial period that is to be specified by the consultant commencing from November 2018 (exact date to be mutually agreed). The selected candidate is expected to work from their home/office and be reporting into the IRW M&E Global lead.

The terms upon which the consultant will be engaged are as per the consultancy agreement. The invoice is to be submitted at the end of the month and will be paid on net payment terms 28 days though we can be flexible.

All potential applicants must fill in the table beneath in Appendix 3 to help collate key data pertaining to this tender. The applicant must be clear about other expenses being claimed in relation to this consultancy and these must be specified clearly.

For this consultancy all applicants are required to submit a covering letter with a company profile(s) and CV’s of all consultants including the lead consultant(s).

A proposal including, planned activities, methodology, deliverables, timeline, references and cost proposal (including expenses) are expected.

Other relevant supporting documents should be included as the consultants sees fit.

All applicants must have a valid visa or a permit to work in the UK (if travel is required to the UK) and to the places where this project is required to be undertaken.

TENDER DATES AND CONTACT DETAILS

All proposals are required to be submitted by Monday 29^th October 2018 1.00pm UK time pursuant to the attached guidelines for submitting a quotation and these be returned to tendering@irworldwide.org

For any issues relating to the tender or its contents please email directly to tendering@irworldwide.org

Following submission, IRW may engage in further discussion with applicants concerning tenders in order to ensure mutual understanding and an optimal agreement.

Quotations must include the following information for assessment purposes.

1. Payment terms (as mentioned above)

2. Full break down of costs including taxes, expenses and any VAT

3. References (two are preferred)

4. Technical competency for this role

5. Demonstrable experience of developing a similar project

Note: The criterias are subject to change.

Appendix 1

Appendix 1: Core Humanitarian Standards Questionnaire (for reference only)

Below is a suggested questionnaire, for reference, for the consultant to frame their questionnaire for this evaluation. The consultant should use this and any extra questions they feel necessary, to provide an overall judgment about the performance of IR Somalia, and the implementation of this project, against the quality criteria set out by the CHS.

Please see the following link to learn more about the CHS:

1) https://corehumanitarianstandard.org/files/files/Core%20Humanitarian%20Standard%20-%20English.pdf

2) https://corehumanitarianstandard.org/files/files/CHS-Guidance-Notes-and-Indicators.pdf

1.Humanitarian response is appropriate and relevant.

· Has a comprehensive needs assessment been conducted and used to inform response planning?

· Are multiple sources of information, including affected people and communities, local institutions and other stakeholders consulted when assessing needs, risks, capacities, vulnerabilities and context?

· Are assessment data and other monitoring data disaggregated by sex, age and ability?

· Does the response include different types of assistance and/or protection for different demographic groups?

· Are the project objectives relevant to the specific needs and priorities of the affected community? Are the activities also appropriate to realise the objectives? Was the assistance culturally appropriate?

· Did the project meet the most urgent needs first? Were the project components well integrated?

· Has the assistance provided by IR Somalia met the needs of different stakeholders, in particular men and women, children, the elderly, the disabled?

· What, if any, changes do we need to make to the programme to make it more appropriate and relevant?

2.Humanitarian response is effective and timely.

· Are constraints and risks identified and analysed?

· Does planning consider optimal times for activities?

· Are contingency plans used?

· Are globally recognised technical standards used and achieved?

· Are unmet needs identified and addressed?

· How timely was IR Somalia’s response in meeting the needs of the affected people, especially vulnerable people?

· Was there any implementation delay? If yes, why? If yes, how did you ensure timely completion of the project activities? If yes, were any changes made to the project as a result and if not, should changes have been made to be more appropriate?

· What, if any, changes could we make to improve timeliness of the overall response?

3.Humanitarian response strengthens local capacities and avoids negative effects.

· What local capacities for resilience (structures, organisations, leadership, and support networks) exist and how can these be strengthened?

· Is existing information on risks, hazards, vulnerabilities and related plans considered

· In what ways are local leaders (formal and informal) and/or authorities consulted to ensure strategies are in line with local and/or national priorities?

· Are there equitable opportunities for participation of all groups in the affected population?

· Does the response facilitate early recovery?

· What mechanisms exist for prompt detection and mitigation of unintended negative effects?

4.Humanitarian response is based upon communication, participation, and feedback.

· Is information about the organisation and response provided in accessible and appropriate ways to affected communities and people?

· Are people, especially vulnerable and marginalised groups, accessing and understanding the information provided?

· Are crisis-affected people’s views, including those of the most vulnerable and marginalised, sought and used to guide programme design and implementation?

· To what extent longer-term and interconnected problems were taken into account?

· What was the programme’s contribution in influencing national/ regional/ local government policies and programs on livelihood recovery through climate change adaptation?

· To what extent local capacity (capacity of government, civil society and other partners) is supported and developed?

· Was a specific exit strategy prepared and agreed upon by key stakeholders to ensure post project sustainability? Do the local institutions demonstrate ownership commitment and technical capacity to continue to work with the programme or replicate it?

· What, if any, changes could we make to improve connectedness of the overall response?

5.Complaints are welcomed and addressed.

· Is information provided to and understood by all demographic groups about how complaints mechanisms work and what kind of complaints can be made through them?

· Are complaints about sexual exploitation and abuse investigated immediately by staff with relevant competencies and an appropriate level of authority?

· Was there a written complaints system developed (preferably in local language) involving the communities?

· Did the complaint system clearly and effectively communicated to staff and partners?

· Was there any complaint received?

· How were they dealt with?

6.Humanitarian responses are coordinated and complementary.

· Is information about the organisation’s competences, resources, areas and sectors of work shared with others responding to the crisis?

· Is information about the competences, resources, areas and sectors of work of other organisations, including local and national authorities, accessed?

· Have existing coordination structures been identified and supported?

· Are the programmes of other organisations and authorities taken into account when designing, planning and implementing programmes?

· What criteria were used to select the project location? Did the project target the most vulnerable areas where the needs were highest?

· How many people did the project target in relation to the total number of people affected? What criteria were used to select the project beneficiaries? Was it participatory and transparent? Has the project reached to the targeted number of beneficiaries?

· Has the project considered the differing needs of men and women, children, adults, the elderly, the able and the disabled, and the poor?

· Which group has benefited most from the intervention, how and why? Was there any group excluded? If yes, why?

· What, if any, changes could we make to improve the coverage of the overall response?

7.Humanitarian actors continuously learn and improve.

· Are evaluations and reviews of responses of similar crises consulted during programme design?

· Are monitoring, evaluation, feedback and complaints-handling processes leading to changes and/or innovations in programme design and implementation?

· Is learning systematically documented?

· What kind of actions and systems are used to share learning with relevant stakeholders?

· To what extent has IR’s response been coordinated with the efforts of the broader humanitarian community and the government?

· What have been the biggest successes in coordination? What were the biggest gaps?

· Have local capacities been involved, used and strengthened and have partnerships with local CBOs, CSO organisations been built-up?

· What internal coordination problems (between field offices, between field and country offices and between country office and IRW) have you faced and how have they been addressed?

· What, if any, changes could we make to improve coordination of the overall response?

8.Staff is supported to do their job effectively, and are treated fairly and equitably.

· Does staff sign a code of conduct?

· If so, do they receive orientation on this and other relevant policies?

· Are complaints received about staff? How are they handled?

· Is all staff provided with an induction and appropriate and ongoing training to help them to effectively do their jobs?

· Was staff working as per the agreed IRW values?

· Does the office have all appropriate and upto date policies and procedures, including the IR Handbook, available to them for reference should they be required?

9.Resources are managed and used responsibly for their intended purpose.

· To what extent were the proposed output achieved as per log frame?

· To what extent have agreed humanitarian standards, principles and behaviours including the Code of Conduct standards been respected?

· What was the impact on creating communal assets and contribution in enhancing their resilience capacity?

· What, if any, changes could we make to improve impact of the overall response?

· Are services and goods procured using a rapid competitive bidding process?

· Are potential impacts on the environment monitored, and actions taken to mitigate them?

· Is a safe whistle blowing procedure in place and is known to staff, communities, people and other stakeholders?

· How did you ensure that good practices/lessons were incorporated from similar on-going or completed projects (good practice review) in the project design and implementation?

· Have the essential project support functions of IR and partners (including finance, human resources, logistics, media and communications) been quickly and effectively set up and resourced, and performing to an appropriate standard?

· How efficient was procurement process? Did the procurement process ensure that the best and lowest prices were obtained balancing quality, cost and timeliness? What could have been done better?

· Were the funds used as stated?

· How does the project demonstrate value for money?

· Were small scale mitigation activities cost-efficient?

· To what extent have innovative or alternative modes of delivering on the response been explored and exploited to reduce costs and maximise results?

· What, if any, changes could we make to improve efficiency of the overall response?

· How effective has livelihood recovery approaches been in reducing climate vulnerability over time and is there evidence of this?

· To what extent have minimum quality requirements and standards been met?

· Was timely provision of support, goods and services achieved, according to the perceptions of key stakeholders? How do you know?

· What were the biggest obstacles to the achievement of the purpose of the intervention?

· What, if any, changes could we make to the programme to make it more cost effective?

· Do you have a risk matrix? If yes, how often did you review it? If No, why not? How are you adjusting your programme with the unforeseen risks?

Cross cutting issues

· How well did the response mainstream/ensured the inclusion of gender, age and disability?

· How did you ensure protection of children from abuse?

· How well disaster risk reduction (DRR), the environment, and conflict/cultural sensitivities integrated in the project?

· How well this project include ethnic people/ socially excluded

· What examples of innovative good practice can be seen in IR Somalia’s response?

· What general lessons can we draw from this response for our preparation for future response?

Sustainability:

· To what extent did the benefits of a programme or project continue after donor funding ceased?

· What were the major factors which influenced the achievement or non-achievement of sustainability of the project?

Appendix 2: Sex, Age, Disability, Dis aggregated data

Further to the cross cutting issues mentioned in Appendix 1, the below will need to be considered when designing a questionnaire to ensure that they are covered and reported in the final report.

Further documentation will also be shared with the successful candidate, for this purpose.

1. Collection and dis aggregation of data throughout the project by sex, age and disability.

2. Has the project met the differentiated needs of all women, men, girls and boys of all ages and abilities including older people and people with disabilities?

3. Did the project reflect direct and meaningful participation of all groups?

4. Did the project implementing partners had proper referral systems in place and what was it for?

5. Did the implementing partners used differentiated communication tools to reach ALL vulnerable groups to ensure participation in needs assessment, consultation and feedback mechanisms?

Appendix 3

Please fill in the table below. It is essential all sections be completed and where relevant additional expenses be specified in detail. In case of questions about how to complete the table below, please contact tendering@irworldwide.org

Cost evaluation of consultancy for consultancy evaluation for rural integrated development in Somaliland (Rides) project, October 2018

Applicants name

Company name

No of proposed hours per week

No. of proposed days

Preferred days

Earliest available start date

Non preferred days

Hourly rate

Total per week

Inclusive of Taxes if relevant (Total)

Other expenses (please specify)

Other expenses (please specify)

Other expenses (please specify)

Preferred payment terms (IRW UK terms are normally 28 days).

Total cost for consultancy (for one month)

Total cost for consultancy (for proposed period)

Note

The applicant is expected to take responsibility for paying full taxes and social charges in his/her country of residence.

To download the original tender and guidelines documents please click on the link beneath;

https://www.islamic-relief.org/tenders/category/open-tenders/