Turkey: Finance Officers and Assistants (Audit, Operations, Grants) - ONLY TURKISH NATIONALS

JOB SUMMARY:

The person will be responsible for maintaining financial system in order to support operations and meet legislative requirements of the Organization.

Scope of the work:

The person reports to the finance coordinator and is responsible for reviewing Journal vouchers including approval and posting of journals in the financial system on the same time reviewing sub office field and staff clearances and managing smooth financial operations of the office. The person must work diligently within the Financial Management, following policies, procedures and in compliant with all Islamic Relief guidelines.

Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial hardships for employees, contractors and suppliers if the payroll and/or accounts payables are not processed in an accurate and timely manner.

FUNCTIONAL RESPONSIBILITIES & TASKS:

Major responsibilities and target accomplishments expected of the position in carrying out the responsibilities.

• Liaison with program and other departments to provide support in preparing realistic project budgets and respective cashflow;
• Maintain complete adequate documentation / communications for each project budgets, re-appropriations (if any) and respective reports (interim or final);
• Review project proposals and ensure project budget as per the log frame and related activities;
• Review and ensure correct budget is uploaded in AX system and keep on updating based on the revised budget (if any);
• Coordinate with AX team for uploading the project budget and related necessary information (approval matrix, staff rights etc.) in the AX system;
• Communicate and coordinate with the program team for any changes in the project budget uploaded in AX system;
• Ensure that program department submit their cash forecast for each project for preparing project Fund Transfer Request (FTR);
• Ensure accurate preparation of project FTR on monthly basis and follow up from HQ as well as to project implementation sites;
• Review the detailed budget from the partner organization (if any) and provide orientation about respective documentation;
• Review reports received from partner organization and incorporate the expenditure in the report to IRW finance;
• Perform monthly variance analysis for budget and related funds of each project;
• Review and post inter project adjustments including project cross charge for finalization of project reports;
• Keep record and trail of pool cost cross charging;
• Performing financial monitoring of implementing partner on frequent basis and submit report to the supervisor;
• Prepare reconciliation of project funds and expenses with HQ;
• Review, approve and posting of general journals, payment journals and receipt journals.
• Review, monitor and control petty cash payments for routine operations.
• Review, control and approve entries in cash book on daily basis.
• Monitor and control staff advances of all offices and ensure regular follow up.
• Review and processes supplier invoices and payments within stipulated time period.
• Review and approve bank reconciliation statements and follow up on long outstanding items on monthly basis.
• Assist in coordination with other stakeholders during solicitation process of auditors;
• Ensure to provide timely support to auditors for completion of required engagements;
• Assist in drafting the audit ToRs with suitable parameters;
• Assist in coordinate with other department including other finance functions for provision of required documentations to auditors;
• Ensure that documentations are provided to auditors as per their requirements;
• Ensure that audit adjustments are prepared and posted in the system with proper support documents;
• Ensure that management letters points are properly followed up and supported by necessary adjustments;
• Ensure safe custody of audit reports and submission to respective authorities upon management directions;
• Review and approve reconciliation of petty cash and cash at safe on regular basis.
• Review existing business processes and suggest value addition on continued basis
• Ensure strict internal controls over cash and safe management.
• Establish mechanism to review reconciliation of general ledger and take necessary corrective actions.
• Administer and monitor the financial system in order to ensure that the finances are maintained in an accurate and timely manner.
• Ensure compliance with IR policies and procedures while processing any transaction.
• Ensure transactions are properly recorded into AX before disbursement.
• Ensure proper recording of project, donor dimensions along with use of correct account type and category before posting the transaction in ERP financial system.
• Assist with the annual and project financial audit.
• Ensure the safeguarding of all IR funds and assets.
• To attend finance meetings and document key information and decisions as required.
• Reconciliation of fixed asset register of AX with fixed asset listing on quarterly basis.
• Any other task assigned by the supervisor.

QUALIFICATIONS / SKILLS:

· Master degree in Accounting / Business Administration.

· Minimum three years’ practical experience of managing financial matters of an organization in the similar position, prior working experience in NGOs in similar role or other finance position will be an added advantage.

· Familiarity with accounting under ERP system will be an added advantage.

· Understanding of donor regulations (SIDA, ECHO, WFP etc) will be preferred;

· Understanding of the emergency, rehabilitation and development project activities;

· Familiar with generally accepted accounting principles;

· Strong commitment towards Islamic Relief Worldwide values (Link).

· Computer proficient in Excel Word, and power point.

· The incumbent must maintain strict confidentiality in performing the duties.

· MUST BE TURKISH NATIONAL with strong knowledge of all applicable local laws, taxes, social security etc.

· In addition to Turkish language, the incumbent must able to speak and write English language;

· Arabic language proficiency will be an added advantage;

· Personal Attributes:

The incumbent must also demonstrate the following personal attributes:

o Be honest and trustworthy.

o Be respectful and flexible.

o Possess cultural awareness and sensitivity and demonstrate sound work ethics.

If you are reliable, service minded, discreet, and dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by downloading the application form from the attached link and forward the completed form to Syria.Mission@irworldwide.org on or before the closing date.

Application procedure:

· Interested applicants that possess the personal specifications mentioned above may apply by completing the attached job application and send it to Syria.Mission@irworldwide.org before 30th April 2018 at 5:00 pm.You may attach your CV with the application if you like..

• The application could be downloaded from the following link: link

· Please complete all the application and send it before the deadline, as any incomplete or late application will be refused.

· Please rename the application file before sending it with your name and the position that you are applying for, and save it with the same format .

· For example: (Ahmet MEHMET - Project Officer.docx)

· Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants, and to select candidates who will attend a job interview from among the applicants in accordance with those standards.

· If you have any query regarding the application, please send it to Syria.Mission@irworldwide.org