ENDLINE ASSESSMENT OF DROUGHT RESPONSE AND RECOVERY IN THE EASTERN HORN OF AFRICA PROJECT (DREEHA PROJECT) Re- Advert

TERMS OF REFERENCE

ENDLINE ASSESSMENT OF DROUGHT RESPONSE AND RECOVERY IN THE EASTERN HORN OF AFRICA PROJECT (DREEHA PROJECT) Re- Advert

ISLAMIC RELLIEF – EAST AFRICA REGIONAL OFFICE

REF: CONS/DREEHA/EAR/001/04/2024

APRIL-2024

Funding agency

Islamic Relief (IR) USA

Implementing agency

Islamic Relief East Africa Regional Office

Project title

Drought Response and Recovery in The Eastern Horn of Africa Project (DREEHA)

Geographical area of intervention

• Somalia (Bardheere, Dinsoor in South-Central, Burco in Somaliland, Burtinle & Iskushuban in Puntland)
• Ethiopia- (Borona Zone of Oromia and Afder Zone of Somali Regional State, Ethiopia).
• Kenya– (Wajir West, Eldas, and Wajir North Sub Counties of Wajir County, Mandera East, and Mandera North sub-counties of Mandera County).
• South Sudan- (Kapoeta, Eastern Equatoria (EE).
• Sudan– (North Kordofan)

Start Date

July 1st 2022

Completion date

June 30th, 2024

Project goal (expected impact)

Reduction of drought impact among affected communities in East and Horn of Africa

Project Description

An exceptional four-season drought sequence struck the Eastern Horn of Africa in late 2020 and significantly worsened food insecurity through at least mid-2022. October-December 2020 and March-May 2021 poor rains have been followed by an extremely dry October-December 2021 season. Islamic Relief East Africa region implemented an 18-month emergency response and recovery project targeting Somalia, Ethiopia, Kenya, Sudan, and South Sudan. The main goal of the project was to contribute to the reduction of drought impact among affected communities in the East and Horn of Africa through improved food security, access to health, water, protection, and restoration of dignity. The response had two-pronged approaches. Firstly, the priority was to save the lives of the most affected and vulnerable groups and communities. Secondly, the response to help the affected households recover and rebuild their means of livelihoods. The project reached approximately 250,806. The lifesaving interventions continued for the first six months concurrently followed by the recovery and rehabilitation phase. More specifically, the response included:

Sector

Lifesaving Interventions

Recovery and Rehabilitation Interventions

Food security and livelihood support

Unconditional multipurpose cash transfer for a period of up to three months

Conditional cash transfer for Rehabilitation dams of rainwater harvesting schemes

Provision of livestock feed and mass vaccination against diseases

Livestock restocking for targeted household to help them rebuild their herd

Provision of livestock feed for the most vulnerable livestock

Provision of fodder seeds for rangeland reseeding and capacity building on farmers on fodder production.

Support small businesses owned by VSLA- through skills training and provision of start-up capital for small businesses.

Support smallholder farmers with the provision of drought-resistant seeds, hiring of tractors and improving post-harvestingstorage*.*

Strengthening environmental conservations through tree planting, and the use of energy-saving stoves

Nutrition and health

Provision of blanket supplementary feeding (dry ration) for moderately malnourished children <5yrs, Pregnant and Lactating Women

Strengthening the capacity of the health workers in detecting, handling, and managing malnutrition according to the MoH and WHO guidelines.

Treatment and intensive care for severely malnourished children with medical conditions

Water, hygiene, and Sanitation

Water trucking for 45 days for schools, IDP camps, and the host communities

Treatment and purification of water both at the water points and household level to ensure water is safe for consumption. Linked with, training for the rightsholders on the correct use of water purification tabs

Rehabilitation of strategic boreholes, Shallow wells, and rainwater harvesting schemes such as haffir dams and water pans. The rehabilitation includes the provision of the most essential fast-moving spare parts for boreholes and shallow wells, solarization, and desilting, and enhancing the operational and maintenance skills of the community water committees

Project Results

Outcome 1: Increased access to immediate basic food and sustainable livelihood interventions amongst drought affected communities

Percent of households with poor, borderline, and acceptable Food Consumption Score (FCS).

Poor

Boarderline

Acceptable

Mean and median Reduced Coping Strategies Index (rCSI)

Percent of households with moderate and severe Household Hunger Scale (beneficiaries) scores

Percentage (%) of cash assistance used to cover food and/or other basic needs.

Percent (%) of households who are able to meet the Minimum Expenditure Basket

% of target farmers who grew cash crops and subsistence crops during the project duration.

% of farmers with the desired knowledge / skills on good farming practices

% of VSLA groups with the desired knowledge / skills on good business practices

Number of hectares of land planted with drought tolerant crops

Average weight of cash/subsistence crop produced by the target households during the project period

Yield of targeted agricultural commodities within target areas

Prevalence of children 6–59 months consuming a diet of minimum diversity (MDD-C)

Outcome 2: Improved access to clean and safe water for domestic use and livestock use

% of the target households using basic drinking water services.

Dry season

Rainy season

% Of target population with adequate WASH services and hygiene practices

Average time required to reach the water source, collect water (including queuing), and bring it back home

Dry season

Rainy season

% of households effectively treating their drinking water

% of households who store their drinking water safely in clean containers

% Of households with at least 15 litres of safe water for drinking, cooking, and personal hygiene per person per day

Outcome 3: Improved hygiene and sanitation services amongst the population living in IDP camps

% of people with improved hygiene and sanitation services.

% Of respondents who know at least 3 out of 5 key moments for hand washing

Percent of households reporting satisfaction with the contents of the WASH NFIs received through direct distribution (i.e. kits) or vouchers

% of people with the desired knowledge / skills of good hygiene practices.

% of individuals in target areas practicing open defecation

Outcome 4: Improved nutrition status and primary health care amongst the drought affected children under the age of five years, pregnant and lactating women

% Children under 5, pregnant and lactating women with improved nutrition status

Percent of children 6–23 months of age who receive foods from 5 or more food groups

Percent of women of reproductive age consuming a diet of minimum diversity

% of Health Workers and Health Extension workers with the desired knowledge / skills of IYCF in the context of COVID-19 including Family MUAC

% of people with the desired knowledge / skills/information on COVID-19 prevention measures

Outcome 5: Increased livestock productivity with a decrease in risk, vulnerability, and mortality levels

% or number of animals owned per individual

% of livestock mortality before and after assistance

Camel

Cattle

Goat

Sheep

Donkeys

Average % of target households’ shoats which died during the drought period

Average number or % of target households’ cattle’s/shoats which suffered from common diseases during the 12 months

Shoats

Cattle

% of people with the desired knowledge / skills on animal feeding and feed processing

Deworming

Vacc.

Breeding

Supp. Feeding

Others

Outcome 6: Improved environmental conservation and biodiversity restoration

% of households aware of the promoted environmentally-friendly practices and its benefits

% of people who in the past 12 months promoted tree planting on their farms

Outcome 7: Increased knowledge of protection (GBV) risks, mitigation strategies among women, men, girls, boys and enhanced peaceful coexistence

% of people who are aware of the GBV risks and mitigation strategies

Purpose of the Evaluation

The purpose of this evaluation is to provide an independent assessment of the project to identify and understand the extent to which the project implemented by EARO achieved the expected results. It is intended for the project’s relevance and fulfillment of objectives, developmental efficiency, effectiveness, impact, and sustainability.

Objectives of the Evaluation

1. To determine the extent of achievement of specific objective and sector results
2. To determine how effective the systems (logistics, partnerships, and linkages within actions) worked in the implementation of actions
3. To determine the effectiveness of the strategies for implementing the project
4. To identify unintended consequences and relevant lessons learned related to the project's operational contexts to inform the design and implementation of future projects.

Evaluation Approach and Methodology

The evaluation will use a mixed methods approach integrating both quantitative and qualitative data. The evaluation will be anchored on the OECD-DAC criteria. The consultant in collaboration with the evaluation team will formulate the evaluation questions and draw up a detailed evaluation plan with timelines which will be discussed and agreed upon with the Islamic Relief Regional team leading the process. To measure results the evaluation will conduct an end-line household survey using the same methodology used in baseline data collection at the start of the project.

The process will adopt a methodology that combines both qualitative and quantitative research techniques. The evaluator in liaison with the Islamic Relief team will identify and adopt an appropriate methodology for data collection. The adopted evaluation methodology can include:

1. Desktop review of the project and other relevant documents
2. Cross-sectional survey design/household interviews with beneficiaries
3. Key Informant Interviews (KII)
4. Field Observations
5. Focus group discussions (FGD)
6. Meetings

The evaluation will engage all relevant stakeholders, including the Departments for Environment, Water and Natural Resources, the Department for Agriculture, Fisheries and Livestock Development, and the Department of Health amongst more.

Evaluation Questions:

The evaluation will utilize the DAC criteria with the following evaluation questions:

1. Relevance: To what extent did the intervention address the priority/identified/felt needs of the project participants? These criteria will assess the design of the project in addressing the underlying root causes of the project participants’ challenges.
2. Effectiveness: To what extent did the DREEHA Project achieve the stated objectives and results in the project’s toolkit? This criterion will assess the realization of outputs and outcomes as a result of and influence of the DREEHA project.
3. Efficiency: To what extent did the DREEHA project deliver results in a cost-effective and timely way?
4. Impact: To what extent did the DREEHA Project deliver significant high-level effects/changes? What were the long-term potential or actual transformative changes (economic, social, and environmental)?
5. Sustainability: To what extent will the net benefits arising from the intervention of the DREEHA project continue or are likely to continue well beyond the life of the project?

Other cross-cutting questions will assess:

1. Gender mainstreaming: To what extent did the project succeed in including a gender perspective?
2. Unintended consequences and lessons learnt: Were there any unforeseen positive/negative effects of the activities implemented, lessons learnt, and recommendations?

Management of the Consultancy

Reports to the IRW EARO REGIONAL MEAL Officer – Works directly with the Country MEAL Coordinators. The process is supported by the Global Accountability and Learning Lead based in the UK and the Regional Humanitarian Manager based in Nairobi.

Key Responsibilities of the Consultant

• Develop an inception report, detailing the study design, methodology, data-gathering tools, work plan schedule, and budget to carry out the assignment agreed in consultation with IRW EARO Regional MEAL Officer
• Develop quantitative and qualitative data gathering tools in consultation with IRW EARO Regional MEAL Officer
• Conduct training for the data collection teams including pre‐testing of data collection tools
• Plan and coordinate quantitative and qualitative data collection
• Work with the IRW EARO program team planning Study logistics
• Data quality assurance
• Review, clean, and analyze data collected
• Present preliminary findings to project stakeholders for validation
• Incorporate input from project stakeholders and submit the final report
• Produce Endline Assessment report

Role of IRW EARO

• Recruit an external consultant for the End-line study
• Review and provide input on the consultant’s deliverables
• Guide Country Offices on the engagement with the consultant
• Provide consultant with background documents, reports, and available secondary data for review
• Provide oversight during data collection
• Ensure smooth flow of consultancy engagement processes including contractual obligations.

Assessment report Structure

The consultant must submit three bound copies and a soft copy of the final assessment report which is expected to be maximum 30 pages (without annexes) and with the following components:

• Preliminary Pages (Title page, Table of Contents including a list of annexes, Acknowledgement, Executive Summary, List of Acronyms and Abbreviations, Definition of Terms and Concepts)
• A description of the project, including the results framework and theory of change – 1 page
• Purpose and Objectives of the baseline study - 1 page
• Key study questions or objectives and a statement of the scope of the study, with information on limitations and delimitations – 5 pages
• An overview of the study approach, methodology and data sources – 3 pages
• study findings – 15 pages
• Conclusion/lessons learnt based on study findings – 3 pages
• Recommendations based on survey findings – 2 pages
• Appendices

Assessment deliverables

• Inception report (detailing consultant’s understanding of the assignment and costs associated with the assignment)
• Cleaned quantitative dataset (for quantitative data)
• The final report shall be submitted in 3 hard and soft copies.
• FGD score sheets/ reports/recordings and key informant interview forms/ reports.
• Related codebooks, and data analysis files (SPSS syntax files,)
• All field notes which should guarantee anonymity for the interviewees
  • Capability statement: How the consultant or firm is structured for the assignment and CVs of the key personnel who will take part in the consultancy.

Schedule, Timelines and Logistics

The consultant should describe the evaluation’s overall schedule that should be between 2-30th April 2024 (i.e., duration, phasing, timing) as well as work hours, required preparation work, conditions that might affect data collection, meeting-arranging procedures, and needed and available office space (e.g., interviewers).

Logistics

DO NOT include logistics and other disbursement costs in the financial proposal as IRW EARO shall cater for all logistics and incidentals costs on a receipt basis reimbursement where need be. IRW EARO will pay the consultant a competitive professional fee for an estimated period of thirty working (30) days. The payment is subject to withholding tax and other requirements under the Laws of Kenya or applicable tax obligations as per the Consultant researcher’s country of residence.

Products rights and ownership

The ownership of the evaluation reports and associated products will belong to IRW, and any documents or publications related to this evaluation will not be shared externally except with the consent of the IRW EARO Regional Director.

Applications Requirements

• Technical Proposal: The consultant’s understanding and interpretation of the Terms of Reference (TOR), a detailed methodology on how the data collection and analysis will be done and detailed implementation schedule for the study as well as any other proposed approaches the consultant may deem fit for this endline assessment.
• Financial proposal: Itemized budget proposal that should include the consultancy fees and operational costs.
• References: Names, addresses, telephone numbers of three organizations that you have conducted baseline/evaluations for within the last three years, that will serve as your professional referees.
• List of Evaluation reports: Final reports for the assessments/evaluations conducted for the three reference organizations provided.

Desired Qualifications and abilities

• A minimum master’s degree in social sciences or relevant field; Statistics, M&E
• At least 10 years’ experience undertaking assessment for Food security, livelihoods and Cash transfers programs.
• Must have led at least two to three similar/assignments in the past 4 years
• Proven experience in conducting qualitative, quantitative and mixed methods evaluation studies
• Experienced in undertaking baselines/evaluations in the horn of Africa any country will be an added advantage
• Excellent conflict sensitive approaches and able to work in highly sensitive environments

a) MANDATORY REQUIREMENTS

S No.

Description

Weighting in

Mandatory Evaluation

Pass -5 Fail -1

1

Certificate of incorporation

PASS/FAIL

2

Registration with the county government/valid business permit

PASS/FAIL

3

Active KRA PIN

PASS/FAIL

4

Valid Tax compliance

PASS/FAIL

5

Copy of ID/Passport for Company Owner/Director

PASS/FAIL

6.

CR12

PASS/FAIL

Total

PASS/FAIL

NB:

▪ Bids lacking any of the documents listed as Mandatory will lead to automatic disqualification and shall Not be considered for both technical and financial evaluation.

b) TECHNICAL ANALYSIS

No.

Description

Score

1

Brief Company Profile with verifiable physical location/address

20

2

Evidence of Past Experience in similar work done the past three years (Minimum three signed & stamped contracts/LPOs)

20

3

Cv for the lead technical person

10

4

Detailed workplan

10

5

Number of years in operation (at least 5years of existence)

20

6

List of Referees with their contact details (Name, telephone number, Email, location, and Organization)

10

7

Tender Envelopes Sealed, clearly marked with company details & stamped

10

Total

100

PASS MARK – 80%

NB: Bids that will not score 80% and above in the technical analysis will automatically be disqualified and shall not be considered for financial evaluation.

c). FINANCIAL ANALYSIS

1

Within Budget (10% Variance).

30

2

Certified Bank statement for the past four months (1st Jan-30th April 2023). The bank statement must have a balance to cater for the quoted amount).

40

3

Evidence of Certified letter of credit facilities from a reputable bank, Cash/Bank balance

30

Total

100

Pass mark 75%.

NB: Bids that will not score 75% and above in the financial analysis shall not be considered for the due diligence.

Tender Schedule

Task

Date

Advertising of Tender: 19th April 2024

Closing of Tender: 3rd May 2024 at 11:00 am

Opening of Tender: 3rd May 2024

Evaluation: 6th May 2024- 10th May 2024

Award: 13th May 2024

Note: Tenders will be opened immediately after the deadline date and time specified above. Tenders will be publicly opened in the presence of the Tenderers' designated representatives who choose to attend at the address below

The subject of the email must indicate the tender title, tender reference.

Note: IRK reserves the right to extend the tender publication period, revise the opening and evaluation and period.

Tender Title:Consultancy Service for Conduct Endline Assessment of Drought Response and Recovery in the Eastern Horn of Africa Project (DREEEHA Project)

Tender Reference Number: CONST/DREEHA/EAR/001/04/2024

Location quoted for: As per attached tender reference table.

MANDATORY QUESTIONAIRE

A: Organization and Contact Details

Full Name of Organization

Date of Registration

Registration Certificate Number

Street

Road

Address

Code

Town

Email

Telephone No.

PIN No.

Name of Parent Company

Type of Organization

A Public Limited

Company

A Limited Company

A Limited Liability Partnership

Other Partnership

Sole Trader

Other (Please Specify)

Name of Owners

Name

ID/Passport No.

Nationality

DETAILS FOR CONTACT PERSON

Contact details for enquiries about this PQQ/Business Issues

Name of Staff

Address

Post Code

Town

Phone

Mobile

Email

2.5

Stamp:

How to apply

Application Procedure

Interested consultants/firms that meet the requirements should submit an expression of interest to;

Expressions of Interest/Bidding Process

• Interested persons are requested to submit their financial proposals and IRK will provide venue, stationeries, and accommodation. The consultant will be paid upon completion of the deliverables as detailed below:
• The interested organizations/Firms or Individuals are Must submit their proposals in soft copies on 3rd May 2024 at 11:00 am via procurement.irk@islamic-relief.or.ke.