Conducting ToT training for IRK Leadership on Management, Governance and Leadership training.

Activity: Conducting ToT training for IRK Leadership on Management, Governance and Leadership training.

Project: IR Integrated Development through Education Access and Livelihood (IDEAL)

Location: Nairobi or Mombasa County (TBD)

Duration: 5 days (delivering technical training)

Reporting to: Program manager

Organization Information

Islamic Relief Kenya (IR Kenya) began its work in Kenya through a one-to-one Orphan Sponsorship Programme in 1993. IRK is an affiliate of Islamic Relief Worldwide, an international NGO established in Birmingham, UK in 1984 and is locally registered with the Kenya NGO Board (Reg. No. 218/051/204/0374/3386). Our projects span emergency and longer-term development support for marginalized communities across Kenya including Mandera, Wajir, Garissa, Kilifi, Marsabit and Kajiado Counties. Over the years, IRK has supported communities in Garissa County by building their capacity to adapt to the effects of climate change, sustainable livelihoods and improved access to healthcare services.

Project Background

IRK is doing an integrated drought response and recovery project to support drought-affected communities in Mandera and Wajir Counties of Kenya who are among the most affected by the current drought experienced in Kenya. As part of the frameworks to address critical needs in disaster risk reduction, recovery, and resilience building of the communities who are affected by the recurrent drought. IRK is supporting cash transfers, Livestock feeds rehabilitation of strategic boreholes and dams, drilling and equipping of boreholes

As part of building the capacity of its Staff IRK is planning to conduct a ‘training of trainers’ program using the Disaster Recovery Course to increase the skills, knowledge, and understanding of key staff in the areas of community-based disaster risk management. To this end, IRK is seeking to engage the services of a training consultant to train staff as trainers of trainees (ToTs) selected from different county offices in Kenya implementing emergency-related programming

Purpose

The main purpose of this training is to enable IRK leadership are able to enhance the day-to-day work packages of the organization by supporting different departments’ employees with full packages of Leadership and management skills.

The selected consultant needs to train IRK leadership on Governance, Management and Leadership so they will be able to support the IRK employees to deliver assigned tasks on time accurately and independently.

The training courses will be set as Leadership and management courses which consist of

10-15 subdivided subjects as presented next:

Leadership and Management proposed course’s contents

• Introduction to leadership
• Communication
• Active listening
• Feedback
• Problem-Solving
• Conflict Management.
• Introduction to management
• Function, roles, and skills of management
• Decision-making process
• Change management process and steps
• Resources management
• Management of Theories
• Planning
• Stress management.
• Motivation
• Time Management etc.

Objectives

The objective of the Leadership training is to equip with the IRK leadership required skills or competency within the priority segments to enhance the professional and personal development of high and mid-level managers. Participants shall play increasingly important management and leadership roles within their area of responsibility to achieve the following competencies:

• Independently and sustainability- IRK leadership is enabled to independently run the daily work of the IRK in a sustainable way by providing secure generic knowledge on management
• Motivation– Motivate team members through an effective leadership style
• Goal setting– Effectively set achievable goals in difficult circumstances
• Responsiveness– Practice how to give Critical Feedback professionally and lead team members by providing constructive Feedback

Scope of work

Target groups

The target group for this training is as follows:

• Senior and Middle Management –Directors, Managers, and Coordinators
• Deliver technical training to 10-15 participants for a duration of 5 days, 6 hours per day.
• Provision courses are executive leadership and management training-Planning, strategic, conflict management, Business case management, Resources management, and stress management)

Consultant’s Roles and Responsibilities

Under the direct supervision of the Islamic Relief Kenya PM and HR department, the service provider shall perform the following specific tasks:

1. Develop leadership training content for participants:

• Agenda of the Training program
• Key Learning Points of the Program
• A brief paragraph on the essence of this training

1. Develop learning materials for the participants:

• Develop learning materials for the participants in a workbook/manual form containing important topics/tools

1. Conduct 5 days of training for 10-15 participants covering topics on Leadership/Management, Teambuilding, Action plan, Management, Conflict Management, Effective and all other courses mentioned above, Communication, Problem diagnosing and solving, Leadership and Authority, Decision making, Example of good and bad leadership, etc.
2. Develop a follow-up action plan after completion of the training so that participants would use the tools learned in their everyday business situations
3. Develop a training evaluation summary with a training report
4. Others - (Initial meetings and briefing + agree on Program activities + briefing with IRK STM and meeting with relevant stakeholders)

Outputs/deliverables

The Service Provider shall provide the following deliverables:

• Incept report and detailed work plan for the assignment,
• Detailed training schedule, training materials, and resource mobilization for the program,
• Delivery of 5 days of Leadership and Management training
• Report on the Leadership/Management program with all relevant information including a list of participants, resource materials, etc.
• Final report/end assignment report on the leadership/management training program together with a DVD with all power points, video clips, and activities documented.
• Issue certificates to the training participants.
• Report produced in compliance with IRK standards and policy.

IRK’s responsibilities

The responsibility of IRK shall be as follows:

• Monitor and supervise the work of the Service Provider
• Provide technical support/ feedback as necessary
• Provide a list of participants for the training program
• Ensure payment of an agreed amount based on the delivery of quality deliverables as mentioned in the TOR.
• Perform any other tasks as may be described in the contract document

Assignment time

Duration to complete the assignment are 5 days from 1st July 2023 excluding any preparation time for the consultant.

Eligibility criteria

• Master's degree in a related field such as Business Administration, Management, Public Administration, Political science, or International Development.
• Have practical experience in organizing leadership training program
• Have proven work experience with the private sector, government, or UN agencies and conversant with labor organizations in Kenya.
• Have excellent networking ability with the stakeholders in the country including government agencies, industries, NGOs, training organizations, etc.
• Have a previous successful track record of being able to meet deadlines and complete assignments within the stipulated time-frame
• Prior work experience with any INGOs, UN, or international agency shall be an advantag

Submission of proposals

• The IRK invites technical and financial proposals from qualified organizations/Firms or Individuals to implement the assignment. The proposals should include a detailed methodology, a cover letter/motivation letter explaining why they are the most suitable for the work, and a detailed budget.
• Technically and financially qualified organizations/Firms or Individuals shall be awarded a contract as per IRK procurement and financial rules and regulations. Payment shall be made in KES as per IRK financial rules and payment conditions as stipulated in the service contract/purchase order and ToR.
• The interested organizations/Firms or Individuals are requested to submit their proposals in hard copies on or before 18th May 2023 at 11:00 am in our Nairobi Office Tender Box

a) MANDATORY REQUIREMENTS

S No.Description

Weighting in

Mandatory Evaluation

Pass -5 Fail -1

1. Certificate of incorporation

PASS/FAIL

2

Registration with the county government/valid business permit

PASS/FAIL

3

Active KRA PIN

PASS/FAIL

4

Valid Tax compliance

PASS/FAIL

5

Copy of ID/Passport for Company Owner/Director

PASS/FAIL

6.

CR12

PASS/FAIL

7.

Fully filed tender dossier

PASS/FAIL

8

Serialization using tab machine

Pass/FAIL

Total

PASS/FAIL

NB:

▪ Bids lacking any of the documents listed as Mandatory will lead to automatic disqualification and shall Not be considered for both technical and financial evaluation.

b) TECHNICAL ANALYSIS

No.

Description

Score

1

Brief Company Profile with verifiable physical location/address

20

2

Evidence of Past Experience in similar work done the past three years (Minimum three signed & stamped contracts/LPOs)

20

3

Cv for the lead technical person

10

4

Detailed workplan

10

5

Number of years in operation (at least 5years of existence)

20

6

List of Referees with their contact details (Name, telephone number, Email, location, and Organization)

10

7

Tender Envelopes Sealed, clearly marked with company details & stamped

10

Total

100

PASS MARK – 80%

NB: Bids that will not score 80% and above in the technical analysis will automatically be disqualified and shall not be considered for financial evaluation.

c). FINANCIAL ANALYSIS

1

Within Budget (10% Variance).

30

2

Certified Bank statement for the past six months (1st June-30th Nov 2022). The bank statement must have a balance to cater for the quoted amount).

40

3

Evidence of Certified letter of credit facilities from a reputable bank, Cash/Bank balance

30

Total

100

Pass mark 75%.

NB: Bids that will not score 75% and above in the financial analysis shall not be considered for due diligence.

Tender Schedule

Task

Date

Advertising of Tender

5Th May 2023

Closing of Tender

18h May 2023 at 11:00 am

Opening of Tender

18th May 2023

Evaluation

19th -16th May 2023

Award

21st May 2023

Note: Tenders will be opened immediately after the deadline date and time specified above. Tenders will be publicly opened in the presence of the Tenderers' designated representatives who choose to attend at the address below.

The subject of the email must indicate the tender title, tender reference, and Location quoted as follows.

Note: IRK reserves the right to extend the tender publication period, revise the opening and evaluation and period.

Tender Title: Consultancy Services To conduct ToTs to train IRK Leadership on Management, Governance, and Leadership.

Location quoted for: As per attached tender reference table.

MANDATORYQUESTIONNAIRE

A: Organization and Contact Details

Full Name of Organization

Date of Registration

Registration Certificate Number

Street

Road

Address

Code

Town

Email

Telephone No.

PIN No.

Name of Parent Company

Type of Organization

A Public Limited

Company

A Limited Company

A Limited Liability Partnership

Other Partnership

Sole Trader

Other (Please Specify)

Name of Owners

Name

ID/Passport No.

Nationality

DETAILS FOR CONTACT PERSON

Contact details for enquiries about this PQQ/Business Issues

Name of Staff

Address

Post Code

Town

Phone

Mobile

Email

2.5

Stamp:

How to apply

• A prospective bidder requiring any clarification on the bidding documents may notify the IRK through email or by telephone +254727531220/2543861216orE-mailaddress: Procurement.Irk@islamic-relief.or.ke within seven days from the day of publication IRK will respond in writing to any request.
• The bid submission deadline: 24th May 2023 and any application after the deadline will be automatically disqualified.
• Bidders should be sympathetic to the values of Islamic Relief:

(Sincerity, Excellence, Compassion, Social Justice and Custodianship)

Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process thus during application, interviews processes, offer/ contract, or training.

Note: Islamic Relief is an equal opportunities employer.