HR Assistant

SCOPE OF ROLE/ Responsibilities:

• Prepare all documents related to recruitments and plan interviews for prospective joiners
• Assist Sr HR/Admin officer in recruitment by inviting candidates for interviews and facilitate it
• Assist in preparing panel sheet immediately after the oral interview
• Assistant the Sr HR Officer in conduct reference checks for the selected Candidate
• Upload screening to the global screening data base for the screening and clearance for the joiners before issuing contract of employment
• Collect and filing staff timesheet from all IRS staff before 25th of every month
• Always update the contract tracking sheet and ensure that staff contracts are control to the know the ending date of each and every employee contract
• Assist the Sr HR Officer in preparing staff contracts and job offer letters
• Download the applications immediately after the closing date of position advertised
• Update staff files on weekly/ monthly bases & ensure those closed are archived in archiving room/office.
• Arrange induction/orientation for new staff.
• Assist in trucking and posting of Annual leave, sick leave, Toils of all staff in the HRIS system,
• Ensure new staff has job identification, staff ID card and business cards as required.
• Ensure staff ID renewed at the end of very year as per their contract extension and ensure that each and every staff has received his/her ID by signing ID release order sheet

Working Relationships:

• Position Reports to: Sr HR/Admin Officer Qualifications
• Education: Business Administration Degree and other related field (University OR Technical Institution)
• Degree or diploma on HRM, Business administration, public administration and any other and related qualifications,

Work Experience:

• 2 years of professional experience in HR/Administration
• Experience of exposure of NGOs is value added.
• Excellent in English

Demonstrated Skills and Competencies:

• Ability to work as a member of a team is essential
• Attention to details.
• Positive courteous and professional attitude
• Strong interpersonal skills.
• A professional with high personal integrity and commitment.
• An individual that can cope work with people from diverse backgrounds.
• Able to organize, maintain composure and prioritize work under pressure,
• Work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail.
• Excellent written and verbal communication skills in both the under listed languages
• Must be computer literate, including Microsoft Word and Excel/ Power Point.
• Self-motivated, honest, highly responsible, and punctual.
• Willing to work after hours and on weekends when needed.

Working Environment:

• The position will be based in Mogadishu

Equal Opportunities: YES

How to apply

Application process: Each application should be addressed to the HR account: hr.mogadishu@islamic-relief.or.ke

• An updated CV and application letter.
• Copy of your Somali National ID card or passport.
• Contact information for three work-related referees.

-Applications not including all of the above information will not be reviewed.

-Only short-listed candidates will be contacted. IRW is an equal opportunity employer.

Note: Please make sure the job title in the mail subject line is clear as HR Assistant.